Office Coordinator

HR Genie; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A recruitment agency is seeking a proactive Office Coordinator for their Johannesburg office to manage front office operations. The ideal candidate will greet visitors, handle calls, maintain supplies, and assist with daily tasks. Strong communication and organizational skills are essential, along with a Grade 12 Certificate and proficiency in Microsoft Office Suite.

Qualifications

• Previous experience as a Receptionist, Front Office Representative, or in a similar administrative role.
• Demonstrated ability to manage responsibilities without supervision.

Responsibilities

• Greet and welcome visitors, ensuring a professional and friendly front desk experience.
• Manage incoming calls by answering, screening, and redirecting as needed.
• Maintain a clean, organized, and presentable reception area.
• Oversee contractors, maintenance teams, and cleaning staff.
• Handle front-desk tasks such as distributing correspondence and managing deliveries.
• Coordinate internal office events and activities.
• Manage boardroom bookings and ensure maintenance.
• Monitor and restock kitchen and refreshment supplies.
• Execute general administrative tasks including printing, laminating, and filing.
• Coordinate weekly courier dispatches to stores and monthly document collections.
• Maintain and control office supply inventory.
• Track and manage stock for office supplies, marketing materials, and assets.
• Provide general support to staff and assist with ad hoc administrative tasks as needed.

Skills

Exceptional verbal and written communication

Strong organizational and time management skills

Ability to work independently and take initiative

Detail-oriented and deadline-driven

Creative problem-solving and a resourceful approach

Effective relationship and solution management

Team player with a professional appearance and attitude

Education

Grade 12 Certificate

Tools

Microsoft Office Suite

Job description

Our client is looking for a proactive and well-organized Office Coordinator to manage the front office and ensure smooth daily operations at their Johannesburg office. The ideal candidate will be the first point of contact for visitors and staff, providing exceptional administrative support and maintaining an efficient, professional, and welcoming work environment.

Responsibilities

Greet and welcome visitors, ensuring a professional and friendly front desk experience

Manage incoming calls by answering, screening, and redirecting as needed

Maintain a clean, organized, and presentable reception area

Oversee contractors, maintenance teams, and cleaning staff

Handle front-desk tasks such as distributing correspondence and managing deliveries

Coordinate internal office events and activities

Manage boardroom bookings and ensure maintenance

Monitor and restock kitchen and refreshment supplies (tea, coffee, water, cleaning items)

Execute general administrative tasks including printing, laminating, and filing

Coordinate weekly courier dispatches to stores and monthly document collections

Maintain and control office supply inventory (stationery, toner, groceries)

Track and manage stock for office supplies, marketing materials, and assets

Provide general support to staff and assist with ad hoc administrative tasks as needed

Key Skills

Exceptional verbal and written communication

Strong organizational and time management skills

Ability to work independently and take initiative

Detail-oriented and deadline-driven

Creative problem-solving and a resourceful approach

Effective relationship and solution management

Team player with a professional appearance and attitude

Proficiency in Microsoft Office Suite

Previous experience as a Receptionist, Front Office Representative, or in a similar administrative role

Demonstrated ability to manage responsibilities without supervision

Qualifications

Grade 12 Certificate