Office Coordinator

The core purpose of this role is the effective management of the office environment, administration and assistance to staff as well as to promote and enhance the image of the company.

Job Description

Reporting to the Executive Assistant to CEO, the candidate’s responsibilities will include (but are not limited to):

OBJECTIVES

1. Responsible for the operation of the switchboard and directing all incoming calls
2. Receive and welcome visitors for tours & meetings
3. Oversee the reception area, meeting rooms, canteens, and office areas
4. Maintain the meeting room diaries
5. Set up meeting rooms for meetings and tours
6. Assist staff members with ad hoc requests
7. Manage office consumables, stationery & supplies
8. Supervise cleaning staff

Facility

1. Implement security processes
2. Log access for important clients
3. Welcome guests in a professional manner
4. Answer the reception phone
5. Direct calls quickly, efficiently, and professionally
6. Take messages and ensure that staff members receive them in a timely manner
7. Direct clients
8. Assist with duties such as couriering items, etc.
9. Working hours are from 8am-5pm with a 1-hour lunch

Job Requirements

1. A flair for people
2. Professional demeanor
3. Punctuality
4. Active listening skills
5. Ability to communicate in English
6. Ability to work independently & be a positive team player
7. Self-motivated
8. Conduct oneself professionally with high levels of tolerance and patience
9. Responsible for continued learning and self-development
10. Timely completion of all activities
11. Switchboard experience
12. Excellent telephone manner

QUALIFICATIONS AND EXPERIENCE

1. Matric and 3-5 years relevant working experience