Office Coordinator

Global Hire Sa; Gauteng; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company is seeking an organized Office Coordinator to support daily operations and executive leadership. This role involves managing schedules, enhancing productivity across departments, and ensuring a safe workplace. Ideal candidates are proactive with strong communication skills and relevant experience in administrative roles.

Qualifications

• 3–5 years' experience in office coordination or administrative role.
• Proficient in Microsoft Office Suite.
• Strong written and verbal communication skills.

Responsibilities

• Provide executive-level support including calendar management.
• Draft and format documents such as reports and presentations.
• Coordinate project timelines and keep teams updated.

Skills

Microsoft Office Suite

Project management tools

CRM systems

Written communication

Verbal communication

Organizational abilities

Multitasking

Adaptability

Education

Matric

Diploma or degree in Business Administration

Job description

We're looking for a highly organized and dependable Office Coordinator to join our team.

This position plays a vital role in supporting daily operations, improving workflow efficiency, and assisting executive leadership.

If you're someone who thrives in a dynamic environment and enjoys making sure everything runs smoothly, this could be the perfect role for you.

Tasks

1. Provide executive-level support including calendar management, meeting coordination, and travel arrangements.
2. Draft, edit, and format documents such as reports, presentations, and memos.
3. Serve as the go-to person for internal and external communications.
4. Coordinate project timelines and keep teams updated on progress.
5. Manage office filing systems and maintain accurate records.
6. Oversee office supply inventory and coordinate equipment maintenance.
7. Support multiple departments with administrative tasks to boost team productivity.
8. Implement and monitor health and safety policies and ensure legal compliance.
9. Conduct safety inspections and risk assessments.
10. Organize safety training for staff.
11. Respond to safety incidents and concerns promptly.
12. Help foster a safe, efficient, and compliant working environment.

Requirements

Education & Experience: Matric required; a diploma or degree in Business Administration is preferred. 3–5 years' experience in a similar office coordination or administrative role.

Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with project management tools and CRM systems. Strong written and verbal communication. Excellent organizational and multitasking abilities. Professional, self-motivated, and detail-oriented. Able to adapt quickly and manage priorities independently.

Why Join Us?

You'll play an integral role in creating a well-organized, safe, and productive environment.

We value proactive individuals who take initiative and care about quality, professionalism, and teamwork.