OFFICE ASSISTANTS

windo hospitality Co; Cape Town; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading hospitality firm in Cape Town is seeking an experienced administrative support professional to assist leadership teams. Responsibilities include scheduling meetings, arranging travel logistics, and managing correspondence. The ideal candidate will have strong organizational skills and the ability to manage multiple priorities effectively. This position offers a dynamic environment and the opportunity to interact with C-Suite executives.

Qualifications

• Proven experience in an administrative or leadership support role.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities effectively.

Responsibilities

• Plan and schedule meetings for the leadership team.
• Arrange and book travel logistics for the leadership team.
• Build relationships with other executive assistants for scheduling purposes.

Job description

Leadership Team Support

Understand leadership teams schedules annually / quarterly / monthly / weekly / daily

Proactively plan and schedule and handle correspondence of meetings, conference calls, and meetings for the leadership team

Continuously review / re-prioritize, and update the leadership teams calendars according to the ever-evolving schedules

Understand, arrange and book all logistics related to the leadership teams travel schedules airline tickets, airport shuttles, hotel / accommodation bookings, etc.

Follow up to ensure all travel goes according to plan and any issues are immediately resolved with service providers

Contact and build relationships with other C-Suite executive assistants (internal & external) to be able to schedule meetings with their principals on behalf of the local leadership team

Ensure that the travel expenses for the leadership team are promptly processed in the T&E tool on Workday