Office Assistant - Sap Required (Durban)

Performer Recruitment and Consulting; Durban; On-site; ZAR 150,000 - 250,000; Full time

Job summary

A dynamic multinational company in the FMCG sector is looking for an Office Assistant to enhance their administrative support across regional sales and logistics. This exciting role involves managing OPEX and marketing budgets, generating insightful reports, and ensuring compliance with company policies. The ideal candidate will have a strong background in administration, excellent communication skills, and advanced proficiency in MS Office and SAP. Join a collaborative team where your contributions will drive operational excellence and support the company's growth in the region.

Qualifications

• 5 years experience in an administrative role with a focus on sales and logistics.
• Proficient in MS Office and SAP for managing data and reports.

Responsibilities

• Support regional sales offices with administrative tasks and budget management.
• Generate management reports and manage contract tracking.

Skills

Verbal and Communication Skills

Data Reconciliation

Contract Management

Report Generation

Education

Matric

Tertiary Qualification

Tools

MS Office

SAP

Job description

A multinational in FMCG is seeking an Office Assistant to join their team. The primary responsibility of this position is to support the Regional Sales offices in KZN and Free State, as well as the Logistics & Customer Service Centre, by handling daily administrative tasks. This role ensures that all regional administration and office management activities adhere to company policies and procedures. Duties include overseeing the management of the East Coast regional OPEX and marketing budgets, procurement, and regional brand management, including reconciling vouchers, rewards, and premiums. Additionally, the role involves managing regional fleet, boot stock, branch stock, and trade incentive products. It also requires coordinating and managing various tracking and reconciliation processes related to regional volume and investments, as well as loading regional contracts and addendums.

Duties & Responsibilities

• Generate monthly management reports, including regional retail volume reports, regional stock management, contract management, and consumer complaints from various data sources.
• Create contracts for Wholesalers and Cash & Carry businesses.
• Draft addendums as needed.
• Update and manage the contract tracking report, focusing on expirations and renewals.
• Manage master data on Infostation and sales allowance keys, including the monthly reconciliation report for sales allowances.
• Coordinate and consolidate KPI claims for Wholesalers and Cash & Carry.
• Handle claims for Bulk Retailers and Branded Forecourts.
• Update and send weekly run rate reports to Regional Sales Managers (RSMs).
• Receive and consolidate updated reports at the national level.
• Update the volume forecast report by brand and compile commentary reports.
• Consolidate forecasts received from different regions.
• Reconcile all program initiatives and related activities.
• Ensure compliance with all audit requirements.
• Manage framework orders and GRVs.
• Raise framework orders and PRs for vendors at the beginning of the year.
• Validate documentation and goods received against relevant purchase orders.
• Manage regional office needs, including travel support.
• Serve in a cross-functional capacity within the department, providing backup support as needed for unforeseen circumstances and during colleagues' leave.

Desired Experience & Qualification

• Minimum Matric and preferably a tertiary related qualification
• 5 years experience in a similar role
• Fluency in English with excellent verbal and communication skills.
• Advanced proficiency in MS Office, including Word, Excel, PowerPoint, and SAP (Non-negotiable)