Office Assistant | Industrial Laundry | Durban North

Salesworx; Durban; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading office solutions provider in Durban is seeking an Office Assistant to support their dynamic team. The role includes managing reception duties, handling service quotes, and maintaining office supplies. Candidates should have a Matric Certificate and be detail-oriented, with strong communication skills. Experience with Xero is advantageous. A basic salary ranging from R10,000 to R12,000 is offered, depending on experience.

Qualifications

• Strong communication skills (both verbal and written).
• Excellent attention to detail and time management.
• Ability to work independently and handle multiple tasks.

Responsibilities

• Manage the main phone line and reception duties.
• Prepare and follow up on service quotes.
• Coordinate with courier companies for parts dispatch and delivery.
• Process and follow up on warranty claims with suppliers.
• Generate and process invoices for service repairs and spares.
• Maintain fuel and service summary logs for company vehicles.

Skills

Typing

Microsoft Office

Data Entry

Customer Service

Computer Skills

Microsoft Outlook

QuickBooks

Office Experience

10 Key Calculator

Front Desk

Filing

Administrative Experience

Education

Matric Certificate

Tools

Xero

QuickBooks

Job description

Salesworx is proud to partner with the exclusive distributor of the world's leading industrial laundry equipment manufacturer. We are looking for a reliable and organized Office Assistant to join their team at their Head Office in Briardene, Durban North. Experience with Xero is a strong advantage but not essential. If you're detail-oriented and ready to support a dynamic team, we'd love to hear from you!

Key Responsibilities:

• Answer and manage the main phone line (reception duties)
• Prepare and follow up on service quotes
• Coordinate with courier companies for parts dispatch and delivery
• Book accommodation for technical staff as needed
• Process and follow up on warranty claims with suppliers
• Order stationery and office supplies
• File documents appropriately
• Manage stock of soap and paper towels for bathrooms
• Maintain fuel and service summary logs for company vehicles
• Generate and process invoices for service repairs and spares
• Order toner and schedule servicing for printers
• Renew vehicle licenses (number plates/discs)
• Book services and repairs for vehicles
• Reconcile outstanding job sheets
• Update the employee attendance register
• Upload new equipment documentation to Xero
• Reconcile petty cash
• Assist the Finance Manager with ad-hoc tasks and overflow items

Requirements:

• Matric Certificate
• Computer literacy
• Excellent communication skills (both verbal and written)
• Strong attention to detail and time management
• Ability to work independently and handle multiple tasks
• Professional and friendly attitude
• Willingness to learn and take initiative

Advantageous:

• Experience using Xero accounting software
• Previous experience in a similar office support or service admin role

Benefits:

Basic Salary of R10,000 - R12,000 (depending on experience)

Key Skills:

Typing, Microsoft Office, Data Entry, Customer Service, Computer Skills, Microsoft Outlook, QuickBooks, Office Experience, 10 Key Calculator, Front Desk, Filing, Administrative Experience

Employment Details:

• Type: Full Time
• Experience: [Specify years]
• Vacancy: 1
• Monthly Salary: R10,000 - R12,000