Office Assistant

Your role

We are seeking a proactive and highly organized Office Assistant to support our team with a wide range of administrative and operational tasks. This full-time role encompasses finance reporting, office administration, procurement, event management, HR, and travel coordination. As an all-rounder, you will play a key role in ensuring smooth office operations and supporting our sustainability-focused mission, reporting directly to our Operations Manager. Join us in shaping the future of sustainability while contributing to a dynamic and innovative work environment.

Your tasks

• Oversee daily office operations and manage reception duties
• Maintain office supplies and ensure efficient procurement processes
• Ensure office activities and other events run smoothly and within budget
• Handle correspondence, filing, and document management
• Coordinate with vendors and suppliers and assist with procurement processes
• Maintain accurate records of purchases and inventory
• Incoming invoice verification and prepare for the approval process
• Prepare outgoing invoices and manage receivables
• Prepare export documentation and coordinate logistics for local and international shipments
• Review, manage, and post expense and credit card statements
• Assist in planning and organizing of company events, meetings, and marketing initiatives
• Support HR initiatives and employee engagement initiatives
• Arrange travel itineraries, accommodations, and transportation
• Assist with visa applications and travel documentation

Your profile

• Proven experience as an Assistant, Receptionist, or Office Assistant
• Strong knowledge of finance, office administration, and procurement processes
• Excellent organizational and multitasking skills
• Strong problem-solving skills and ability to work independently
• Effective communication and interpersonal skills
• Task-oriented, team player, and people-focused
• Honest, proactive, and positive nature with a strong work ethic
• High level of discretion and confidentiality
• Reside within easy commuting distance to the Samrand (Centurion) area
• Proficiency in English
• Knowledge of XERO is advantageous

We offer

• The opportunity to contribute to a vision of sustainably improving the world
• An exciting role with significant personal responsibility and creative potential
• A modern, innovative, and international work environment
• Individual training and development opportunities
• A competitive salary package and benefits
• 20 days of paid vacation annually
• Ongoing support and training to help you excel in your role
• A welcoming and inclusive team culture at BindX

About us

BindX has been awarded several times in recent years as one of the most innovative companies in the field of industrial biotechnology in Europe. Our vision is to widely improve the sustainability of established industries. We offer our customers the opportunity to optimize their processes and products biotechnologically and through this deeply integrate sustainability.

Our headquarters are located in Europe's leading biotech cluster in Martinsried near Munich, Germany, where we benefit from a creative and entrepreneurial environment and the proximity to excellent academic and private research. We also have a subsidiary in Centurion, South Africa, since 2022, from where we serve our customers in the southern hemisphere.

Our team is multidisciplinary and international. We like to enter new fields of science, think outside the box, and continuously expand the range of applications of our BindTech technology platform. Our success is based on a relaxed, continuous learning-based, and collegial working environment. At the end of the day, what counts is finding the best possible solution for our customers and maximizing our positive impact.

Our current focus is on biologizing the global mining industry, for example, through the world's best portfolio of dust suppression products, and revolutionizing agriculture, for example, through a new method of management. Our current challenges and opportunities lie in further multidimensional expansion. However, BindX will become an integral part of the global bioeconomy. The future couldn't be more exciting!

Key Skills

Typing, Microsoft Office, Data Entry, Customer Service, Computer Skills, Microsoft Outlook, QuickBooks, Office Experience, 10 Key Calculator, Front Desk, Filing, Administrative Experience

Employment Type: Full-Time

Experience: years

Vacancy: 1