Office and Accounts Administrator

Pillangó Placements; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

An established industry player is looking for a dynamic individual to oversee financial and operational functions. This role is pivotal in ensuring the smooth running of day-to-day activities, including billing, supplier management, and office operations. The ideal candidate will thrive in a fast-paced environment, demonstrating strong organizational skills and a meticulous approach to detail. With a focus on collaboration and accountability, this position offers the opportunity to support senior executives and coordinate important events. If you are proactive, trustworthy, and have a passion for excellence, this role is perfect for you.

Qualifications

• 5+ years in administrative, finance, or operations role.
• Solid understanding of bookkeeping and financial controls.

Responsibilities

• Manage accounts administration and supplier expense management.
• Coordinate events and travel arrangements for the team.

Skills

Bookkeeping

Financial Management

Office Management

Event Coordination

Communication Skills

Organizational Skills

Education

Bookkeeping or finance-related certification

Tools

MS Office

GSuite

ERP/accounting systems

Job description

Let your sense of order, calm and reliability work for you in an environment where caring for the small details will make a big difference. We seek high performers with a positive, growth mindset who will thrive in a culture grounded in strong values, accountability, openness, collaboration and zero politics.
This role is responsible for ensuring the smooth day-to-day running of financial, administrative, and operational functions across the business.

Core responsibilities include accurate billing and revenue reconciliation, supplier and expense management, and budget tracking. In addition, the role oversees front-office operations, manages travel arrangements, supports company events and team functions, and ensures stock and office supplies are well managed.

Responsibilities:

• Accounts Administration
• Supplier & Expense Management
• Office & Facilities Management
• Event & Travel Coordination
• Executive Support / PA Duties
• Process & Continuous Improvement

Requirements:

• Bookkeeping or finance-related certification.
• Minimum of 5 years in a similar administrative, finance, or operations role.
• Exposure to both finance and office management responsibilities.
• Experience working in a high-paced, multi-functional environment.
• Experience supporting senior executives and coordinating events/travel (advantageous).

Knowledge and Skills:

• Solid understanding of bookkeeping, reconciliations, and financial controls.
• Familiarity with supplier management, budgeting, and reconciliation processes.
• Fully competent with MS Office/GSuite, particularly Excel/Sheets (VLOOKUPs, Pivot Tables, SUMIFs essential).
• Experience with ERP/accounting systems and importing data (advantageous).
• Strong organisational and planning skills across multiple functions.
• Confident with managing travel bookings and event logistics.
• Strong written and verbal communication skills.
• Meticulous, proactive, self-motivated, calm, friendly, professional, trustworthy, integrity.

The proposed salary for the role is R25k - R30k per month, but the option remains with the client to offer any market related salary considering the candidate's qualifications, skills, and experience.

NOTE: We ONLY accept online applications. We do not consider direct applications via Whatsapp or email.

Desired Skills:

• financial
• accounts
• personal assistant
• bookkeeping
• excel
• vlookups
• pivot