Office Administrator (Sales Support)

SHARON NUROCK RECRUITMENT CC; Durban; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A recruitment agency in Durban is seeking an experienced office administrator to assist with day-to-day financial operations. The ideal candidate will have a Matric certification, relevant experience, and proficiency in MS Office and Pastel. Responsibilities include managing invoices, reconciliation of billings, and providing financial information to management. Strong organisational and communication skills are essential for this role.

Qualifications

• Minimum 2 to 3 years of office, accounts administration, and sales experience required.
• Ability to multitask and manage time efficiently.
• Precision and attention to detail are essential.

Responsibilities

• Update schedule and invoice details.
• Provide management with financial statements and reports.
• Check invoice payments and perform bank statement reconciliations.

Skills

MS Office Suite

Pastel

Strong admin support skills

Excellent communication skills

Strong organisational ability

Time management

Education

Matric

Certificate in Office Administration / Finance or similar

Job description

The Person :

• Matric essential.
• Certificate in Office Administration / Finance or Bookkeeping or similar.
• Min 2 to 3 years general office, accounts administration and sales working experience essential.

Competencies :

• MS Office Suite & Pastel.
• Strong admin support skills.
• Excellent communication skills.
• Strong organisational ability.
• Able to multitask - juggle many balls!
• Accuracy.
• Precise attention to detail.
• Professional approach.
• Manage time efficiently.
• Team player attitude.

The Job :

Report to the Accounts Manager :

• Day-to-day operations :
• Update schedule and invoice details;
• Analyse variances;
• Ascertain stock levels and update accordingly;
• Monitor delivery dates;
• Check invoice payments;
• Complete books for two diverse companies;
• Reconciliation of billings;
• Provide management with financial information, statements, and reports;
• Credit control (debtors collection);
• Bank statement reconciliations;
• Update tender schedules;
• Calculate monthly commissions;
• Edit and export sales reports on Pastel;
• Generate statements and payment packs;
• Maintain company vehicles, e.g., insurance, services, fines, mileage, etc.