Office Administrator - Polokwane

Schauenburg Systems; Polokwane; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading technical services company in Polokwane is seeking an organized individual for an administration role. Responsibilities include providing administrative support, coordinating travel, and maintaining records. Ideal candidates should have a matric qualification, at least 3 years of experience in administration, and strong computer skills. A vehicle is required for this position. Closing date: 11 August 2025.

Qualifications

• Minimum 3 years experience in an administration role.
• Must have a vehicle.
• Knowledge of in-store operations.

Responsibilities

• Act as the point of contact for internal communications.
• Provide administrative support including data capturing and filing.
• Coordinate bookings for travel and accommodation.

Skills

Good computer skills (Microsoft package)

Administration skills

Interpersonal skills

Problem-solving skills

Attention to detail

Education

Matric

Tools

Syspro

Job description

Schauenburg Systems is dedicated to providing equal employment opportunities. We strongly encourage EE candidates and individuals with disabilities to submit their applications.

JOB PURPOSE

To support the technical coordinators with all aspects of the administration of the division / region

RESPONSIBILITIES

Administration
• To act as the point of contact internally for day-to-day interaction with technical coordinator and technicians
for your region.
• To provide administrative support, including typing, filing, data capturing/ input, maintenance, travel claim, HR information and documentation and management of information held by the region.
• To prepare and assist in the collection of data for such monthly, quarterly and annual reports as may be required from time to time.
• To coordinate the booking of travel and accommodation for all department employees.
• Checking and updating of POD’s list and age debtors daily.
• Accurate quoting as per customer requirement and submitting quote to relevant client.
• Checking that orders placed correspond to quotes. Submitting verified quote to internal sales for invoicing.
• Follow up on contract orders on a daily basis with the mine.
• Following up on unpaid strips and quotes on a weekly basis with the relevant technical coordinator and mine contact person.
• Forwarding of SABS requests to the mine.
• Booking of all field service reports and new instruments delivery reports on the SMS system.
• Monthly lease contracts to be updated on invoiced contracts list and to be sent to accounts department for invoicing before the 5th of each month.
• Full maintenance contracts to be updated on contracts list and invoiced before the 20th of each month.
• Updating of GP totals monthly.
• Correct entering of all requisition and attaching workflow documents for all supplier orders onto Syspro for authorization.
• Receiving of Purchase orders and requisitions, sending of original documentation to Head Office.
• Housekeeping.
• Any other reasonable duties given to you by your direct supervisor/Manager

Stores

• Daily running of the stores area, maintaining of stock levels, stock- take, sorting out of stock discrepancies, ordering of stock.

MINIMUM REQUIREMENTS

• Matric
• Good computer skills (Microsoft package) & Syspro (Advantageous)
• Minimum 3 years experience in an administration role
• Knowledge of in-store operations

• Must have a Vehicle

PERSONAL ATTRIBUTES
• Excellent oral and written communication skills;
• Highly organized and flexible;
• Good interpersonal skills;
• Ability to work as part of a team;
• Ability to multi task and meet changing deadlines;
• Numeracy and analytical;
• Maintains employee confidentiality;
• Ability to problem solve;
• Attention to detail.
• Numerical and analytical skills
• Self-discipline
• Must be able to exercise judgment within defined procedures and practices to determine appropriate action

Please consider your application unsuccessful should you not hear from us within 3 weeks

CLOSING DATE: 11 August 2025