Office Administrator Montague Gardens

Vulcan Recruit; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

An established industry player is seeking an Office Administrator to join their dynamic team. This role involves managing financial processes, ensuring smooth office operations, and maintaining communication with clients and suppliers. The ideal candidate will possess strong organizational and communication skills, along with a keen attention to detail. This position offers a stable work environment, with office hours from 8:00 to 17:00, and a competitive salary package. If you are looking to grow your career in a supportive and innovative setting, this opportunity is perfect for you.

Qualifications

• Strong organizational and communication skills are essential.
• Familiarity with Xero accounting software is preferred.

Responsibilities

• Manage financial processes including invoicing and supplier communication.
• Maintain office cleanliness and assist with general administration tasks.
• Monitor company vehicles and manage petty cash.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Confidentiality

Xero Accounting Software

Job description

Our client is a leading technology solutions provider, specializing in the seamless integration of established and cutting-edge technologies.

They focus on comprehensive network installations across South Africa, tailoring end-to-end solutions for various project sizes.

From intricate Local Area Networks to augmentations of existing live networks, their commitment to delivering complete service is unwavering. They execute contracts swiftly, with flexibility beyond standard office hours.

Punctuality is a hallmark of their service, ensuring minimal disruption to your office routines.

Each cable and component installed carries a robust 15-year warranty, reflecting their dedication to quality. They rigorously test each network installation and provide detailed documentation to ensure reliability and performance.

Partner with our client for a client-centric, technology-driven journey where innovation meets reliability, transforming your network infrastructure into a seamless, future-ready powerhouse.

Duties & Responsibilities

1. Finance: Familiarize yourself with SOPs for Xero accounting, quotations, invoicing, suppliers, and clients. Ensure adherence to financial processes and maintain communication, honesty, and integrity.
2. Reception / Security: Follow security protocols, including gate access and office security measures.
3. Telephones: Answer calls professionally, gather caller details, and forward messages. Follow specific protocols for calls related to Joburg.
4. Emails: Send clear, spell-checked emails to the correct recipients. Document client conversations via email for records.
5. General Office & Administration: Assist in maintaining office cleanliness, collaborate on office supplies, handle filing, update attendance registers, and maintain paperwork. Scan and process supplier invoices in Xero, manage hard copy invoices and delivery notes.
6. Job Sheets: Work with Ops Admin to ensure job completion, scan, and forward job sheets for invoicing.
7. Client Invoicing: Generate invoices with relevant documentation and prepare weekly Ageing Reports.
8. Accounts / Month-end: Manage supplier invoices, follow up on outstanding payments, and handle vehicle fines. Facilitate month-end procedures.
9. Company Vehicles: Monitor vehicle conditions, schedule services, log activities, manage licenses and renewals.
10. Petty Cash: Safeguard, track, and balance petty cash weekly. Ensure timely expense claim submissions.

Desired Experience & Qualification

• Strong organizational and communication skills.
• Familiarity with Xero accounting software.
• Attention to detail and confidentiality.

Package & Remuneration

Job Title: Office Administrator

Office hours: 8:00 to 17:00

Salary: R8,000 - R10,000 depending on experience