Office Administrator / Facilities Coordinator

Pay Competitive

Employment type Full-Time

Job Description

• Req#: 45626

Office Administrator / Facilities Coordinator

Fitch Solutions is currently seeking an Office Administrator / Facilities Coordinator based out of our Menlyn, Pretoria (Gauteng) South Africa office.

The successful candidate will be working with a diverse team of 40+ staff of Analysts, Editors, and Sales in a flexi working environment.

We’ll Count on You To:

• Providing a wide range of operational support to the office functions, including general administrative support, dealing with suppliers, and general facilities and office management.
• Ensure office premise is in operation without disruption: get quotes for maintenance.
• Act as the first point of contact and respond to questions as the local subject matter expert, raise facility issues, support annual budgeting process – all in cooperation with Premises.
• Act as a liaison to building management on all issues concerning office facilities and related vendors.
• Liaise with landlord, architects, real estate agents for renovation and relocation, share information with Premises, coordinate and supervise execution of renovation, relocation projects also responsible for disposal / ordering of furniture if needed for relocation; and for organising the move locally (e.g. physical move, storage if needed, coordination with relevant providers such as telecom and utilities).
• Ensure that office set up is compliant with internal requirements to the extent practicable.
• Take ownership of mandatory Health & Safety procedures, emergency procedures and Business Continuity Planning working with stakeholders to draft, amend, organise, implement and test emergency plans.
• Oversee the office security, including door access system administration of badges and access rights.
• Co-ordinating new joiner process, including liaising with IT and Premises to ensure that IT and desk setup is complete ahead of the start date.
• Manage and coordinate insurance policies in coordination with Premises.
• Manage local benefits, including insurance and social security, under supervision of HR and Finance.
• Support in critical discussions locally if needed (e.g. If contracts are terminated, HR to connect remotely and Office Administrator is present locally).
• Collaborating with the international teams for IT, Facilities, HR, Finance and other departments to support with the Company’s overall business functioning.
• Ensure the general smooth running of our South Africa office.
• Ability to maintain confidentiality and discretion where needed.
• This is not an exhaustive list of duties which may include other administrative duties as required.

What You Need to Have:

• 5+ years’ experience in a facilities / administration role.
• Effective communication skills to connect with different levels of staff, management and local suppliers and contractors.
• Quick learner with excellent attention to detail.
• Excellent organisational and time management skills, including ability to prioritise, work under tight deadlines and multi task.
• Strong written and verbal communication skills.
• Ability to work autonomously with minimal supervision.
• Fluent English required.
• Computer literacy in MS Office packages.
• Highly self-motivated, flexible, proactive, and adaptable to change.

What Would Make You Stand Out:

• Basic HR, Accounting a bonus.
• Any Knowledge of BBBEE process and audit.
• Health and safety qualification + First aid trained.

Why Fitch?

At Fitch Group, the combined power of our global perspectives is what differentiates us. Our global network of colleagues comes together to accomplish things greater than they ever could alone.

Every team member is essential to our business and each perspective is critical to our success. We embrace a diverse culture that encourages a free exchange of ideas, guaranteeing your voice will be heard and your work will have an impact, regardless of seniority.

We are building incredible things at Fitch and we invite you to join us on our journey.

Fitch Solutions provides data, research and analytics to support informed decisions. We help clients excel at managing their credit risk, offer deep insight into the debt investment market, and provide comprehensive intelligence about the macroeconomic environment.

Fitch Group is a global leader in financial information services with operations in more than 30 countries. Wholly owned by the Hearst Corporation, we are comprised of three main businesses: Fitch Ratings | Fitch Solutions | Fitch Learning.

Fitch is committed to providing global securities markets with objective, timely, independent and forward-looking credit opinions. To protect Fitch’s credibility and reputation, our employees must take every precaution to avoid conflicts of interests or any appearance of a conflict of interest. Should you be successful in the recruitment process at Fitch Ratings you will be asked to declare any securities holdings and other potential conflicts prior to commencing employment. If you, or your immediate family, have any holdings that may conflict with your work responsibilities, you may be asked to divest yourself of them before beginning work.

Fitch Group is proud to be an Equal Opportunity and Affirmative Action Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, and other statuses protected by law.