Office Administrator | CPT SA

Moove Vehicle Limited; Wes-Kaap; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company is seeking an Office Administrator to support seamless office operations at their Wes-Kaap location. This dynamic role involves managing schedules, organizing meetings, and providing administrative support to ensure efficient office functioning. Ideal candidates will possess strong organizational skills and a proactive attitude, contributing to a positive workplace environment.

Qualifications

• Previous experience in an office assistant or admin role.
• Must be flexible with a ‘can do’ attitude.
• Familiarity with office gadgets and applications.

Responsibilities

• Manage calendars, schedule meetings, and assist with office operations.
• Organize and support meetings, staff gatherings, and training sessions.
• Maintain accurate physical and digital files.

Skills

Organizational skills

Time management

Communication

Education

High School degree

PA diploma or certification

Tools

Office Suite

Google Workspace

Job description

About Moove

Mooveis building the world’s largest fleet and best-in-class technologies that power mobility platforms. Its flagship Drive-to-Own (DTO) product democratises access to vehicle ownership with a revolutionary revenue based financing model, enabling underserved mobility entrepreneurs to thrive.

Moove’s growth has been fuelled by its global Uber partnership and support of leading investors and lenders, including Uber, Mubadala, BlackRock, MUFG, and many others. With operations now spanning 19 cities across 6 continents - Africa, Asia, Europe, North America, South America, and the Middle East - Moove continues to expand its offerings through strategic acquisitions and partnerships with industry leaders, including Waymo and Uber. Moove is transforming mobility to make it safer, more efficient and accessible to all, while providing economic opportunities and supporting skills development in the mobility sector.

About the Role

The Office Administrator role at Moove, serves as the support for seamless office operations and contributes significantly to our team and company objectives. This role encompasses a diverse set of responsibilities, requiring a dynamic and organized professional to ensure the smooth functioning of the workplace.

What You’ll be Doing

Administrative Support:

• Manage calendars, schedule meetings, scan and photocopy documents.

• Answer and direct phone calls and inquiries.

• Making outbound calls

Office & Team Management:

• Support the CPT City Manager in ensuring efficient office operations.

• Maintain office supplies, equipment, and workspace organization.

Events Coordination:

• Organize and support meetings, staff gatherings, training sessions, and corporate functions.

Record Keeping & Documentation:

• Maintain accurate and organized physical and digital files.

• Document key meeting points and distribute notes to relevant stakeholders.

Communication & Customer Service:

• Handle correspondence (emails, letters, calls) and act as a point of contact for visitors.

• Assist with walk-in and or telephonic and or digital inquiries and provide customer support.

Financial & Compliance Support:

• Assist with budgeting and tracking expenses.

• Ensure compliance with company policies and procedures.

Attendance Management:

• Ensure all Moove employees are registered on the attendance device, keeping data secure and digitally stored.

Employee Support & Coordination:

• Facilitate onboarding, offboarding, training, travel arrangements (flights, accommodation), and leave roster updates.

Data Entry & Reporting:

• Perform data entry tasks, generate reports, and track key operational metrics.

Office Troubleshooting & Procurement:

• Address basic IT issues and office equipment malfunctions.

• Order stationery and replenish office stock as needed.

• Source suppliers for operational and business needs.

Additional Support:

• Assist with courier service requests and special campaigns.

• Maintain a tidy office environment and liaise with cleaning service providers.

• Support internal clients, Impound & Recoveries, Client Services, Sales and Onboarding, Marketing, with administrative requirements.

What You will need for this position

• Previous experience in an office assistant, team assistant or admin role

• Working knowledge of Office Suite or Google Workspace

• Outstanding organisational and time management skills

• Must be flexible with a ‘can do’ attitude and ready to take on additional tasks where required

• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

• Excellent verbal and written communication skills

• Discretion and confidentiality

• High School degree

• PA diploma or certification is a plus

Key Metrics

• Experience in coordinating and supporting office projects from initiation to completion.

• Ability to work collaboratively with cross-functional teams.

• Familiarity with office software, project management tools, and event planning platforms is beneficial.

• Effective time management skills to meet deadlines and ensure timely completion of tasks.

• Skill in optimizing schedules and calendars to maximize productivity.

• Experience in planning and coordinating office events, socials, and team-building activities.

Who You'll Be Working with:

Directly reporting to our City Manager, and closely working with our Operations Team.

About the team

Our team is collaborative, positive, curious, and engaged. We think fast, work smart, laugh often, and are looking for like-minded people to join us in our mission to disrupt vehicle ownership and make financial freedom within reach.

Moove is strongly committed to diversity within its community. The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we welcome people from all backgrounds who seek the opportunity to help build a future where everyone and everything can move independently.

Pre-hiring Notice: Moove relies on the accuracy of information contained in employment applications, as well as the accuracy of other data presented throughout the hiring process and during employment. Any misrepresentations, falsifications, or material omissions in any information or data provided by an applicant may result in the applicant being excluded from further consideration for employment or if an individual has already been hired, termination of employment.

EEO Statement: Moove is an equal opportunity employer and does not discriminate on the basis of gender, race, sexual orientation, marital status, religion, political affiliation or any other protected characteristic.

Moove: Moove is a mobility asset finance company and Uber's preferred fleet partner across Sub-Saharan Africa. Our Vision is to democratise financial services to make our customers more productive and successful. Our Core values are Compassion, Excellence, Innovation, Teamwork, Trust and Ownership.