OFFICE ADMINISTRATOR- COMPANY SECRETARIAT OF THE COUNCIL/BOARD.

Agricultural Research Council; Alberton; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading research organization in South Africa seeks an Office Administrator to provide comprehensive support to the Group Company Secretary. Responsibilities include managing office administration, coordinating correspondence, assisting with meeting logistics, and financial administration. The ideal candidate will be detail-oriented and possess strong organizational skills. Experience in a similar role is preferred.

Qualifications

• Strong organizational skills with attention to detail.
• Proficient in correspondence and diary management.
• Ability to manage logistics and coordinate meetings effectively.

Responsibilities

• Manage office administration and filing in compliance with laws.
• Coordinate correspondence to stakeholders and the Board.
• Assist with logistics for meetings and events.

Job description

Responsibilities

• Render office administration, including filing and removal of files in line with applicable laws.
• Coordinate the flow of correspondence from the office to the Board/Council and other stakeholders.
• Assist in logistical arrangements for Council and Management Committee Meetings (Boardrooms, Data projector, Recording Devices, catering services, etc).
• Proper record management of meeting records, agenda packs, and approved signed minutes in line with applicable laws.
• Diary management of the Group Company Secretary, screening calls, making copies, and managing incoming mail.
• Logistics management in the office of the Group Company Secretary & Council Members (travel arrangements, accommodation, etc).
• Financial administration and procurement management, including requisitions of budget, variance reports, monitoring (S&T), requisitions and invoices.
• Order office equipment, stationery, and office supplies in line with relevant policies.
• Rendering other secretarial and administrative support to the Group Company Secretary and team members when required. (Proper loading of meeting packs on Convene, Drafting of Committee’s Agenda, compiling resolution registers, drafting of chairperson’s reports)
• Manage Board related claims and invoices.
• Perform any ad hoc duties required by the Group Company Secretary.
• Keeping an updated register of approved ARC policies by Council.