Office Administrator - Cold Stores, Warehouse Experience

Our client, based in Montague Gardens, who imports, exports, and distributes seafood products to and from various countries worldwide, is looking for an office administrator. This position is responsible for supporting and assisting with the Cold store day-to-day operations.

Your job will be to provide clerical support to our Cold Store Manager, employees, and coordinate all daily administrative activities and functions.

Your duties and responsibilities include:

• Daily headcount of all staff on all shifts
• Manage day-to-day employee records and all MHE driver licenses (physical and digital)
• Coordinate weekly timesheets, scan, and send to HR
• Service provider management – schedule time of work, check OHS compliance, book in and ensure assigned to a working area, ensure PO is in place
• Assist with getting service provider quotes
• Create Purchase orders on SAP
• Maintain a filing system for data on all service providers
• Chep Pallet control and reconciliations
• Order office stationery and supplies
• Assist with updating office policies and SOPs
• Procuring stock from internal and external suppliers
• Cold store liaison between the Logistics Department, HR, Payroll, and other departments where necessary
• Documentation control for internal processes, MHE, and local deliveries
• Scan daily local delivery notes against load sheet
• Keeping maintenance files for all equipment
• Prepare regular reports
• Able to work under pressure, meet deadlines, and prioritize
• Good time management and organizational skills
• Must be flexible due to work demands
• Must have own transport
• Must be willing to work Night Shift when required (17:30 – 02:30)

Desired Experience & Qualification:

Experience needed: At least 3 years in a Cold store or Warehouse or similar environment, 3-5 years administrative experience.