Office Administrator (Cape Town)

Coloplast; Sandton; On-site; ZAR 250,000 - 350,000; Full time

Job summary

A healthcare company in Sandton is hiring an experienced office administrator. The successful candidate will manage office procurement, coordinate events, and support the Sales Team. Strong organizational skills and effective communication are essential. The ideal candidate has at least three years of relevant experience and must reside near Cape Town.

Qualifications

• Preferred 3 years’ experience in office administration or practice management.
• Must have effective communication skills.
• Ability to work independently is required.

Responsibilities

• Manage office activities and procurement.
• Communicate annual payments for office maintenance.
• Coordinate events at the Cape Town Office.
• Provide front office support and basic reception duties.
• Conduct stock takes and manage nursing administrative support.

Skills

Effective written and verbal communication skills

Organization and time management skills

Proficient in Microsoft Office (Excel, Word, PowerPoint)

High attention to detail

Ability to prioritize multiple tasks

Education

Tertiary qualification

Job description

Overview

Location: Sandton, ZA
Job Family: Consumer
Country/Region: South Africa

Responsibilities

• Cape Town Office / Support Centre Management: Manage office activities, including procurement, event planning, and any ad hoc tasks required by the Cape Town Sales or Nursing Teams.
• Communicate and coordinate annual payments and contracts for fire and safety checks, Wi-Fi, office maintenance, access tags, security/armed response, cleaning, waste removal, and clinical supplies.
• Coordinate, set up, and cater for events at the Cape Town Office.
• Manage boardroom bookings for the Cape Town Office.
• Receive stock/sample stock for the Sales Team and coordinate the delivery of marketing materials to Coloplast/OMS (including sending OMS marketing materials to the Garden Route and Eastern Cape).
• Provide front office support, including basic reception duties and Support Centre diary management.
• Nursing Administrative Support
• Report on nursing care (nurse register and monthly Support Centre registers).
• Conduct stock takes and update stock sheets, flagging any discrepancies that may appear. Compare monthly stock sheets with CommEx.
• Receive sample order requests, compare with current stock on hand, and coordinate approvals from the relevant team leads.
• Order nursing consumables with Head Office (e.g., stitch cutters, linen savers).
• Working hours from 08:00 to 13:30 Monday to Friday.
• General: Portray a positive company image and engage in professional and consumer-centric communication with customers.
• Stay up to date with and comply with all SOPs, providing suggestions for improvement.

Qualifications

• Tertiary qualification preferred.
• 3 years’ experience in office administration or practice management preferred.
• Required Knowledge, Skills, Abilities:
• Effective written and verbal communication skills (in-person and telephonic).
• Proven success with organization and time management skills.
• Proficient in Microsoft Office Excel, Word, and PowerPoint.
• High attention to detail.
• Ability to prioritize multiple tasks to support internal and external customers as well as end users.
• Must be self-driven with the ability to work independently.
• Domestic travel required.
• Must permanently reside in or near Cape Town.

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