Office Administrator And Clerk

Office Administrator and Clerk required in Alberton. We are looking for an outgoing, proactive and disciplined individual to join our Managed IT services administrative team in Alberton. The ideal candidate is a dynamic individual who's driven, meticulous, has great people skills and strong organizational skills.

Hardworking and works well under pressure while taking initiative to uphold admin processes with a high level of accuracy and attention to detail. The candidate should ideally be from Alberton or Johannesburg South.

Skills Required:

1. Great organizational skills
2. The ability to multitask and work in a fast-paced environment
3. Bilingual (English and Afrikaans) communication skills (read and write)
4. Excellent communication skills, communicating clearly and effectively
5. Great people skills, outgoing friendly personality
6. Good spelling
7. Strong numerical skills and meticulous attention to detail
8. High level of administration discipline
9. Advanced Microsoft Excel skills
10. Strong problem-solving skills, quickly identifying and resolving discrepancies in accounts
11. Excellent time management skills
12. Ability to work under instruction from management

Responsibilities:

1. Maintain filing system of invoices, expenses and other company documents
2. Maintain organized filing systems, both digital and physical
3. Prepare analytical reports and presentations
4. Handle requests and queries promptly and professionally
5. Liaise with 3rd party providers, place new service orders, and follow up on reported problems
6. Assist with client contract management (new contracts and sign-offs)
7. Create documents
8. Send emails / memos and notices
9. Manage debtors, statements and reconciliations
10. Assist with expense administration
11. Assist with monthly billing and debit order batch creation
12. Perform general PA duties

Minimum Qualification Requirements:

1. Grade 12 with Mathematics and Accounting
2. An appropriate tertiary qualification will be advantageous
3. 2-3 years of administrative / office clerk experience

The candidate will be working together with the Head of Finance and Managing Director, but must be able to function independently. Salary is negotiable and market-related based on qualifications and experience.