Office Administrator

Exceed Human Resource Consultants; Stellenbosch; On-site; ZAR 120 000 - 240 000; Full time

Job summary

An established industry player is seeking a proactive Administrative Assistant to ensure smooth office operations. In this dynamic role, you'll manage schedules, handle correspondence, and support various teams with administrative tasks. Your strong organizational skills and attention to detail will be crucial in maintaining office efficiency and facilitating effective communication. This position offers an opportunity to thrive in a fast-paced environment while contributing to a collaborative team. If you're ready to make a meaningful impact and grow your career in a supportive setting, this role is perfect for you.

Qualifications

• Experience in investment management practice is preferred.
• Strong organizational skills and attention to detail are essential.

Responsibilities

• Provide administrative support, manage schedules, and handle correspondence.
• Coordinate office events and maintain records for easy access.

Skills

Organizational Skills

Time Management

Written Communication

Verbal Communication

Problem-Solving

Attention to Detail

Multitasking

Education

Experience in Investment Management

Tools

Microsoft Office Suite

Job description

Reference: 10170 MB Consultant: MariéBosmanJob Description:

Provide general administrative support to the team, ensuring smooth office operations.

1. Manage and organize daily schedules, appointments, and meetings for executives or departments.
2. Handle correspondence, including emails, phone calls, and other forms of communication.
3. Prepare and edit documents, reports, and presentations as required.
4. Maintain office files, records, and databases, ensuring they are organized and easily accessible.
5. Assist with travel arrangements, including booking flights, accommodations, and transportation.
6. Order and maintain office supplies, ensuring stock levels are adequate.
7. Coordinate and organize office events, meetings, and conferences.
8. Handle basic accounting tasks, including invoicing, expenses, and budget tracking.
9. Manage incoming and outgoing mail and deliveries.
10. Assist in the preparation of presentations and reports for meetings.
11. Liaise with clients, handle general inquiries, and provide administrative support for client-facing teams.
12. Act as the point of contact for product suppliers and assist with general vendor-related queries.
13. Handle and process application forms for investments, medical funds, and life products, ensuring all documentation is accurate and up-to-date.

Qualifications:

1. Preferably experience in investment management practice.
2. Strong organizational and time management skills.
3. Excellent written and verbal communication skills.
4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
5. Ability to multitask and prioritize in a fast-paced environment.
6. Attention to detail and accuracy in handling tasks.
7. Problem-solving and decision-making skills.
8. Ability to maintain confidentiality and handle sensitive information.

How to Apply:

1. Email your comprehensive CV to [e-mail].
2. If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
3. We reserve the right to only conduct interviews with candidates of choice.
4. Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.