Office Administrator

Optential Consulting (Pty) Ltd; South Africa; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A consulting firm in South Africa is seeking an experienced Office Administrator to provide comprehensive administrative support. The ideal candidate will have at least 10 years of administrative experience, preferably in an electrical or construction environment, with advanced proficiency in Microsoft Excel. Responsibilities include coordinating schedules, managing documentation, and ensuring compliance standards are met. The role requires strong organizational skills and a commitment to ethical practices.

Qualifications

• 10 years of administrative support experience, preferably in electrical or construction environments.
• Strong understanding of ethical business practices.
• Valid driver's license and own transportation.

Responsibilities

• Coordinate meetings and schedules, manage office documentation.
• Handle correspondence and internal communications.
• Assist with compliance documentation and reporting.

Skills

Organizational skills

Attention to detail

Effective communication

Adaptability

Problem-solving capabilities

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Excel

Office software

Job description

Office Administrator

Work Location: Brackenfell

Reports to: MD / CEO

Overall Responsibility: The Office Administrator provides comprehensive administrative support to the Operations Manager and the broader team. This role requires advanced proficiency in Excel, exceptional organizational skills, and a firm commitment to ethical principles and company values. The successful candidate will work autonomously and efficiently, maintaining a professional and composed demeanour under pressure. Occasional travel may be required.

Administrative and Operational Support

• Coordinate meetings, schedules, and office documentation.
• Manage filing systems, compliance records, and reporting.
• Provide personal and professional support to the Operations Manager.
• Assist with report drafting, document preparation, and presentation material.
• Handle correspondence and internal communications.

Technical and Compliance Support

• Assist with compliance documentation and reporting.
• Ensure tools, documentation, and compliance equipment are ready.
• Support project setup, including travel coordination and site access.
• Maintain adherence to ethical standards and company values.

Minimum Education and / or Work Experience Requirements

• High school diploma or equivalent; Bachelor\'s degree preferred.
• At least 10 years of administrative support experience, preferably in an electrical, construction environment.
• Advanced proficiency in Microsoft Excel and other office software.
• Strong understanding of ethical business practices.
• Valid driver\'s license and own transportation.

Skills / Competencies Required

• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Strong ethical values will be considered favourably.
• Ability to handle demanding situations with professionalism.
• Effective communication and interpersonal skills.
• Adaptability and problem-solving capabilities.

Please note if you do not hear from us within 3 weeks, kindly note that your application was unsuccessful.