Office Administrator

University of Fort Hare; Pretoria; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A vibrant company in the events industry is seeking an Office Administrator based in Pretoria. This role involves managing office tasks, supporting event logistics, and ensuring smooth operations. Ideal candidates are organised, tech-savvy, and possess strong communication skills. A dynamic workplace perfect for multitaskers!

Qualifications

• Previous experience in administration; event coordination experience advantageous.
• Strong organisational and time-management skills.
• Excellent written and verbal communication abilities.

Responsibilities

• Handle general office administration and manage event logistics.
• Draft quotations and manage event costings.
• Coordinate daily logistics for event staff and crew.

Skills

Organisational skills

Time management

Communication

Problem-solving

Tech-savvy

Job description

R 15 000 Monthly Basic Salary (Market related)

Are you a highly organised, people-oriented multitasker with a flair for events and a passion for bringing structure to chaos?
If you're excited by the idea of keeping a fast-paced office running smoothly while occasionally managing event logistics, this opportunity is for you!

Our client, a vibrant and growing company in the events and services industry based in Pretoria, is seeking a dynamic Office Administrator to join their team.This role blends classic admin support with hands-on involvement in small-scale events — perfect for someone who thrives on variety and enjoys being at the centre of the action.

Key Responsibilities:

• Handle general office administration, including diary management, answering phones, and acting as front-of-house when needed
• Generate invoices, send statements, follow up on payments, and liaise with accountants for monthly reporting
• Calculate weekly staff wages and submit to accountants
• Maintain and track office expenses, policies, and administrative systems
• Support the Managing Director with scheduling and operational tasks
• Source quotes and suppliers for upcoming events and assist in budgeting and logistics
• Draft quotations and manage event costings where required
• Coordinate daily logistics for event staff and crew
• Support in pre-event planning, on-site coordination, and post-event communication (thank-you emails, feedback collection, reporting)
• Ensure all event-related data and documentation is securely stored and easily accessible
• Willingness to travel to events and be on-site when necessary

Minimum Requirements:

• Previous experience in administration (event coordination experience advantageous)
• Strong organisational and time-management skills
• Excellent written and verbal communication abilities
• Tech-savvy and confident using spreadsheets, email, and invoicing systems
• Able to work independently and take initiative
• A natural problem-solver with a customer-first attitude
• Own transport is essential
• Must be willing to travel and stay overnight for events when required