Office Administrator

DataTech Recruitment; Paarl; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading recruitment agency is seeking an experienced Office Administrator in Paarl. The successful candidate will have over 5 years of experience in tenders, procurement, HR, and health & safety. Responsibilities include managing administrative tasks, ensuring compliance with regulations, and providing HR support. An ideal candidate will be self-motivated, detail-oriented, and have strong organizational skills. Salary ranges from R12,000 to R15,000 per month.

Qualifications

• 5+ years of experience in tenders, procurement, HR, and health & safety.
• Strong knowledge of electrical materials and equipment.
• Good proficiency in general administrative tasks.

Responsibilities

• Manage and prepare tenders and quotes with compliance.
• Handle sourcing and purchasing processes.
• Provide HR support including recruitment.
• Ensure compliance with health & safety regulations.
• Perform general administrative duties.

Skills

Tenders and Quotes Management

Procurement

Electrical Knowledge

Human Resources

Health & Safety Compliance

Organizational Skills

Attention to Detail

People Skills

Job description

Office Administrator position available in Paarl.

We are looking for a dedicated and experienced Office Administrator to join a team in Paarl.

This role requires a highly organised individual with a 5+ years’ experience in tenders, procurement, HR, and health & safety.

You will be responsible for a variety of administrative tasks and must be able to work independently while maintaining a high standard of professionalism.

Willing and able to travel within the Cape Town area. Must have own transport and valid Driver’s license.

Salary: R12 000 – R15 000 per month.

Key Responsibilities:

• Tenders and Quotes: Manage and prepare tenders and quotes with precision, ensuring compliance with company and client requirements (minimum 5 years of experience).
• Procurement: Handle buying processes, including sourcing and purchasing electrical materials and equipment (minimum 5 years of experience).
• Electrical Knowledge: Demonstrate excellent knowledge of electrical materials and equipment to support procurement and project needs.
• Human Resources: Provide HR support, including recruitment, employee onboarding, and maintaining HR records (minimum 5 years of experience).
• Health & Safety: Ensure compliance with health and safety regulations, conduct risk assessments, and maintain safety documentation (minimum 5 years of experience).
• General Administration: Perform general administrative duties, including data entry, filing, and correspondence.
• Travel: Be willing to travel within the Cape Town area as required.

Key Competencies and Skills:

• Hardworking and Self-Motivated: Ability to work independently and take initiative.
• Organizational Skills: Maintain a neat and organized workspace and ensure tasks are completed efficiently.
• People Skills: Excellent interpersonal skills to interact with clients, vendors, and team members effectively.
• Attention to Detail: High level of accuracy in all tasks, especially in tenders, quotes, and procurement.
• Adaptability: Ability to handle multiple responsibilities and prioritize tasks effectively.

Requirements:

• Minimum of 3-5 years of experience in tenders/quotes, buying, HR, and health & safety.
• Strong knowledge of electrical materials and equipment.
• Proficiency in general administrative tasks.
• Willingness to travel within the Cape Town area.
• Professional demeanour and excellent communication skills.