Office Administrator

About the Company

The company delivers time-critical logistics services at 300 locations in more than 65 countries, across six continents. But at the heart of our business is our people. Whether serving our clients landside or airside, above or below the wing, our teams are agile, dedicated, and eager to help. Safety and security are at the heart of everything we do. We have a duty of care to look after each other, our customers and their customers. And we care about the communities in which we operate.

We understand that what we do makes a difference at many levels. Our services help keep people moving with everyone playing their part, delivering with precision, round the clock, every minute of every day. In this we take immense pride, and it strengthens our determination to deliver.

Our core services include Ground services, Cargo, Fuelling, Executive services and Offline services.

About the Role

The Office Administrator is responsible for ensuring prompt and efficient administration duties, overseeing day-to-day operations in the Management office, and supporting all related departments.

Responsibilities

1. Support the Vice President and manage daily tasks.
2. Handle sensitive information and maintain confidentiality.
3. Assist with financial, procurement, asset control, and equipment maintenance.
4. Resolve operational queries, complaints, and claims.
5. Ensure timely supply of office and cleaning materials and manage stock.
6. Order office furniture and equipment, verify deliveries, and resolve customer issues.
7. Manage parking/visitor permits and assist HR as needed.
8. Handle invoice queries and ensure timely delivery of supporting documents.
9. Track fuel consumption and maintain stock records.
10. Oversee fuel distribution permits and asset register.
11. Prepare correspondence, manage the Management Boardroom’s diary, and assist with meetings.
12. Reconcile Senior Managers’ credit card expenses and oversee office maintenance.
13. Supervise company vehicle usage, ensure regular servicing, and handle fleet registrations.
14. Manage daily banking, postage, petty cash, and assist with hotel accommodations for delayed passengers.

Requirements

Experience, Qualifications and Key Skills

1. Grade 12
2. Secretarial or relevant qualification
3. Proficiency in MS Office
4. Strong organizational, communication, and time management skills
5. Ability to multitask and work independently under pressure
6. Confidentiality, flexibility, and a good sense of humor
7. Valid driver’s license and own transport