Office Administrator

PBT Group; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A Johannesburg-based company is seeking a proactive Receptionist & Office Administrator to manage the office and support the team. Responsibilities include greeting visitors, managing calls, and performing general admin tasks. Candidates should have prior experience in a similar role and strong communication skills. This position offers a 12-month contract starting ASAP.

Qualifications

• Previous experience in a similar receptionist or office administration role.
• Comfortable using standard office equipment and software.

Responsibilities

• Greet visitors and manage the reception area with professionalism and warmth.
• Answer, screen, and direct incoming calls via the switchboard.
• Perform general admin tasks including typing, scanning, printing, and arranging couriers.
• Coordinate weekly online grocery shopping for the Johannesburg office.
• Assist with internal events and corporate functions, including setup and logistics.

Skills

Strong communication and interpersonal skills

Proactive and solutions-focused mindset

Excellent organisational skills and attention to detail

Tools

Microsoft Word

Microsoft Excel

Job description

Office Administrator position available in Johannesburg.

Are you a people person with top-notch organisational skills and a can-do attitude? We’re looking for a proactive, professional Receptionist & Office Administrator to be the face and heartbeat of our Johannesburg office.

In this dynamic, front-line role, you’ll handle reception duties, keep the office running smoothly, and provide valuable support to our team across a range of functions — from calls and couriers to groceries and corporate events.

Employment Type: 12-month contract.

Start Date: ASAP.

Duties and Responsibilities:

Front Desk & Communication:

• Greet visitors and manage the reception area with professionalism and warmth.
• Answer, screen, and direct incoming calls via the switchboard.
• Take and relay accurate messages promptly.
• Provide general information and assistance to callers and guests.

Administration & Office Support:

• Perform general admin tasks including typing, scanning, printing, and arranging couriers.
• Manage office supplies and place orders as needed.
• Maintain a tidy, organized, and welcoming front-of-house environment.

Facilities & Operations:

• Coordinate weekly online grocery shopping for the Johannesburg office.
• Oversee general office maintenance: monitor and address issues such as sanitaryware, lighting, furniture, and any property repairs.
• Liaise with service providers and maintenance personnel as required.

Ad-Hoc Support:

• Assist with internal events and corporate functions, including setup and logistics.

What We’re Looking For:

• Previous experience in a similar receptionist or office administration role.
• Strong communication and interpersonal skills.
• A proactive and solutions-focused mindset.
• Excellent organisational skills and attention to detail.
• Working knowledge of Microsoft Word and Excel is essential.
• Comfortable using standard office equipment and software.