OFFICE ADMINISTRATOR

ExecutivePlacements.com - The JOB Portal; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company is seeking a highly detailed Office Administrator to oversee daily office operations in Johannesburg. The role includes managing office efficiency, supporting HR functions, and ensuring compliance with company policies. Ideal candidates will have strong organizational skills, relevant qualifications, and a proven background in administrative roles.

Qualifications

• Proven experience in budgeting and financial tracking.
• Experience managing office operations in a small-to-large organization.
• Excellent interpersonal skills and a friendly demeanor.

Responsibilities

• Overseeing daily operations of the office.
• Managing office supplies and relationships with vendors.
• Coordinating meetings and ensuring effective calendar management.

Skills

Communication

Organizational Skills

Problem-Solving

Education

Grade 12 (Matric)

National Diploma/Degree in Administration

Project Management Certification

Tools

Microsoft Office Suite

Office Management Software

Job description

Recruiter:

Letshalo HR Services

Job Ref:

PTA000169/ZP

Date posted:

Friday, June 27, 2025

Location:

Johannesburg, South Africa

SUMMARY:

Our client is looking for a highly detailed Office Administrator to join their team.

POSITION INFO:

Purpose of the job:

The Office Administrator will be responsible for overseeing the daily operations of the office and ensuring a productive, organized, and efficient work environment. The office administrator will maintain the workplace culture, operational excellence and support company- wide initiatives.

Key Responsibilities include but not limited to the following:

• Serve as the main contact for clients and visitors, delivering excellent service and ensuring visitors register is managed.
• Responsible for greeting visitors, answering and transferring phone calls, taking messages, scheduling appointments, managing email enquiries, provide relevant information to callers and direct visitors appropriately.
• Ensure the reception area is kept clear and tidy at all times.
• Handle daily administrative tasks, including filing systems, databases, and document preparation.
• Ensure adequate office supplies is managed, organised and all necessary materials are stocked and available.
• Manage office equipment vendor relationships and support administrative team members.
• Coordinate meetings, events, travel arrangements and ensure effective calendar management.
• Prepare meeting rooms for meetings and ensure the necessary equipment is available and set up.
• Oversee facility maintenance and liaise with building management.
• Monitor budgets and assist with expense tracking and reporting.
• Source and vet new suppliers.
• Test and validate product quality from suppliers.
• Collaborate with team members to streamline processes and improve office efficiency.
• Ensure compliance with company policies and procedures as well as health and safety regulations.
• Support Human Resource functions such as onboarding and employee engagement and maintaining confidential information is a secure manner.
  
  

Minimum Qualifications, Experience, and Knowledge:

• Grade 12 (Matric)
• A National Diploma/Degree in Administration is advantageous.
• Proven experience in budgeting and financial tracking and working as an Administrator and/or or similar role.
• Experience in managing office operations in a small-to-large organization.
• Project management certification or experience.
• Good problem-solving and decision-making capabilities.
• Strong organizational and leadership abilities.
• Excellent communication and interpersonal skills
• Friendly warm manner required.
• Flexible and adaptable multi-tasker.
• Good organizational skills with high standards in attention to detail.
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office suite and office management software (Excel, Outlook, Word and PowerPoint.
  
  

If you do not hear from us within 2 weeks after closing date, please consider your application unsuccessful.