Office Administrator

Prosite Plan Africa; Gauteng; On-site; ZAR 25 000 - 45 000; Full time

Job summary

An innovative firm is seeking a proactive Office Administrator to join their dynamic team. This role is essential for ensuring smooth operations within a fast-paced environment. You'll be responsible for managing daily office tasks, supporting architects and project managers, and maintaining financial records. Ideal candidates will have experience in office administration, particularly within the construction sector, and be confident in using Microsoft Office and construction software. Join a close-knit team dedicated to building great projects and enjoy opportunities for personal and professional growth.

Qualifications

• Experience in office administration, preferably in the construction industry.
• Strong organizational and multitasking abilities.

Responsibilities

• Manage day-to-day office tasks and support project teams.
• Process invoices, track project progress, and ensure compliance.

Skills

Office Administration

Organizational Skills

Multitasking

Microsoft Office

Communication Skills

Tools

Xero

Sage

Job description

Join our growing professional office team!

We're a small, fast-paced built environment practice looking for a proactive and detail-oriented Office Administrator to keep our operations running smoothly.

If you're highly organized, tech-savvy, and enjoy juggling a variety of tasks, we'd love to hear from you.

What You'll Do

1. Be the go-to person for day-to-day office tasks – from answering calls to managing schedules.
2. Support our architects and project management teams by preparing project documents, tracking progress, and organizing site schedules.
3. Process invoices and expenses, liaise with our accountants, and help keep the financials in check.
4. Ensure our safety and compliance documents are always up to date.
5. Communicate with clients, consultants, contractors, and suppliers to keep everything on track.

What We're Looking For

• Previous experience in office administration (construction industry experience is a big plus).
• Great organizational and multitasking skills.
• Confident using Microsoft Office (Word, Excel, Outlook) and digital tools.
• Familiarity with construction software like Xero, Sage, or similar is a bonus.
• Strong communication skills and a positive, can-do attitude.

Why Join Us?

We're a close-knit team that values collaboration, initiative, and getting the job done right.

You'll be an essential part of a company that's building great things — with plenty of variety and opportunities to grow.

How to Apply

Send your resume and a brief cover letter to [insert contact details].