Office Administrator

Pathfinders Consulting Pty (LTD); Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading consulting firm in Cape Town is seeking a Skilled Office Administrator to enhance their Operations team. The role includes essential responsibilities such as debtor collections, office administration, and providing comprehensive support to various departments. Ideal candidates will possess strong organizational skills and a diploma in Office Administration, alongside 3 years of relevant experience.

Qualifications

• Minimum 3 years of experience in business administration or office management.
• Fluent in English and Afrikaans, both verbal and written.

Responsibilities

• Oversee debtor collections and maintain records.
• Provide clerical support ensuring an organized office environment.
• Schedule internal and client meetings.

Skills

Organizational abilities

Time management

Interpersonal communication

Conflict resolution

Emotional intelligence

Education

Diploma or relevant tertiary qualification in Office Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Xero

Job description

Are you an organized proactive and energetic individual looking to take the next step in your administrative career My Client is seeking a Skilled Office Administrator to join our dynamic Operations team. This position plays a pivotal role in ensuring the daytoday smooth functioning of the office. The successful candidate will be responsible for debtor collections office administration and ensuring optimal support to internal departments and external clients.

What We re Looking For : You have a knack for multitasking a passion for people and an eye for detail . You thrive in a fastpaced office environment and your administrative and accounting support skills are second to none

Key Responsibilities :

Administrative Support

Provide clerical support and ensure a wellmaintained and organized office environment.

Maintain structured filing systems and document repositories (physical and electronic).

Ensure all office equipment is functional and maintained.

Oversee debtor collections and maintain accurate records of accounts receivable using Xero.

Follow the full Accountability Process for overdue clients and escalate where necessary.

Monitor deposits petty cash and reimbursements; ensure proper documentation and reconciliations.

People & Meeting Coordination

Track staff attendance leave forms absenteeism and late arrivals.

Schedule internal and client meetings (physical and virtual) including calendar invites and room bookings.

Support internal training SEESA arrangements and webinar participation.

Monitor prepare and track retainer agreements including proposals and debit instructions.

Handle submission of annual returns (CIPC) and maintain client records on MFiles.

General Office Support

Handle adhoc administrative tasks for the Director Operations Manager and Sales department.

Manage office supplies liaise with suppliers and ensure timely procurement of stationery and consumables.

Support finance and sales team in processing payments and client communication.

Requirements

Diploma or relevant tertiary qualification in Office Administration .

Minimum 3 years experience in business administration office management or accounting support.

Strong command of Microsoft Word Excel and Outlook .

Fluent in English and Afrikaans verbal and written.

Skills and Competencies Required :

• Excellent planning organizational and time management abilities.
• Ability to handle confidential information with discretion and trust.
• Strong interpersonal communication and conflict resolution skills.
• Calm and levelheaded in highpressure environments .
• High emotional intelligence (EQ) and adaptability.
• Friendly presentable and professional demeanor with exceptional telephone etiquette .

Office Administration Debtors Microsoft Office

Education

Degree or Diploma

Key Skills

Employment Type : Full Time

Experience : years

Vacancy : 1

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