Office Administrative Manager

Placements24; Klerksdorp; Remote; ZAR 600,000 - 900,000; Full time

Benefits offered by this job

Salary package

Health, dental, and vision insurance

Stock options

Remote work

Home office stipend

Paid time off and holidays

Professional growth opportunities

Job summary

Placements24 is seeking an experienced Office Administrative Manager to lead administrative functions for a fully remote organization. The role requires strategic oversight, strong leadership, and a track record in managing complex administrative systems across distributed teams.

You will develop and implement policies, manage budgets, mentor staff, and drive continuous improvement in administrative practices to support a scalable remote workforce.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 7+ years of administrative management experience.
• Experience leading remote/distributed teams.
• Strong budgeting, vendor management, and policy development skills.
• Excellent communication and organizational abilities.

Responsibilities

• Develop, implement, and maintain remote-friendly administrative policies and procedures.
• Oversee all remote office operations, vendor management, procurement, and supply chain.
• Manage budgets for administrative departments.
• Lead and mentor administrative staff across functions.
• Coordinate company-wide logistics including virtual events and onboarding.
• Ensure regulatory compliance for remote operations.
• Implement document management and information security systems.
• Identify opportunities for process improvements and tech enhancements.
• Serve as primary point of contact for admin inquiries.
• Oversee remote-friendly office supplies and equipment vendors.

Skills

Leadership

Administrative management

Budgeting

Vendor management

Process improvement

ERP systems

Cloud collaboration tools

Communication

Education

Bachelor's degree in Business Administration

Tools

ERP systems

Cloud collaboration tools

Job description

About the Role

Our client, a rapidly expanding technology startup, is seeking an experienced and forward-thinking Office Administrative Manager to lead their administrative functions on a fully remote basis. This pivotal role is responsible for establishing and maintaining efficient administrative processes, managing essential office operations, and ensuring a productive environment for our distributed team. The ideal candidate will possess exceptional leadership qualities, a strategic mindset, and a proven track record in managing complex administrative systems. This is an outstanding opportunity to shape the administrative infrastructure of a dynamic company from the ground up, playing a key role in its scalability and success. We are looking for a proactive, highly organized individual with a strong ability to manage diverse responsibilities and drive continuous improvement in administrative practices. The successful candidate will be instrumental in supporting our remote workforce by providing robust administrative oversight and facilitating seamless operations across all departments. We believe in empowering our employees and providing them with the autonomy to excel in their roles. This position requires a commitment to excellence and a passion for creating efficient, supportive work environments, even from a distance. We are building a team of dedicated professionals who thrive in a virtual setting and are eager to contribute to our growth.

Key Responsibilities

• Develop, implement, and maintain efficient administrative policies and procedures for a fully remote organization.
• Oversee and manage all aspects of office operations, including vendor management, procurement, and supply chain for remote needs.
• Manage budgets for administrative departments, ensuring cost-effectiveness and adherence to financial guidelines.
• Lead and mentor a team of administrative staff, providing guidance, support, and performance management.
• Coordinate and manage company-wide logistics, including virtual events, team-building activities, and employee onboarding processes.
• Ensure compliance with all relevant regulations and legal requirements pertaining to remote operations.
• Implement and manage systems for document management, record-keeping, and information security.
• Proactively identify opportunities for administrative process improvements and technological enhancements.
• Serve as a key point of contact for administrative inquiries from employees and external stakeholders.
• Oversee the selection and management of office supplies and equipment vendors tailored for remote employees.

Requirements

• Minimum of 7 years of experience in administrative management, with a significant portion focused on remote or distributed team operations.
• Demonstrated experience in developing and implementing administrative strategies and policies.
• Strong leadership and team management skills, with the ability to motivate and guide remote employees.
• Excellent organizational, planning, and problem-solving abilities.
• Proficiency in a range of office management software, ERP systems, and cloud-based collaboration tools.
• Exceptional communication, interpersonal, and negotiation skills.
• Experience managing budgets and controlling expenses effectively.
• Bachelor's degree in Business Administration, Management, or a related field is required.
• Proven ability to work independently, take initiative, and manage multiple priorities in a remote setting.
• A deep understanding of the unique challenges and best practices associated with managing remote operations.

Benefits

• Our client offers an attractive salary package designed to attract top talent.
• This role comes with comprehensive health, dental, and vision insurance.
• Generous stock options are part of the compensation.
• Opportunities for significant professional growth and leadership development are provided.
• Enjoy the ultimate flexibility of a fully remote position.
• Access to a stipend for home office setup and ongoing professional development.
• A dynamic and innovative work culture that values employee input.
• Contribute to the strategic direction of a fast-growing tech company.
• Paid time off and holidays are provided.
• We are committed to fostering a supportive and inclusive remote work environment.