National Property Portfolio Executive infoclearleafcoza

Clear Leaf Consulting (Pty) Ltd; Pretoria; On-site; ZAR 600,000 - 800,000; Full time

Job summary

Clear Leaf Consulting is seeking a seasoned operations manager to ensure statutory compliance and improve operational efficiency. The ideal candidate will lead risk management initiatives, oversee staff, and effectively manage projects. With over 8 years of experience in operations and a relevant degree, you will be instrumental in guiding our facilities management strategy and driving performance improvements across the portfolio.

Qualifications

• 8-10 years in Operations Management.
• 5-8 years in People Management.
• 3-5 years in Project Management.

Responsibilities

• Ensure compliance with statutory and legislated requirements.
• Manage risk across the portfolio.
• Develop operational plans and oversee execution.

Skills

Operational management

Risk management

Financial management

Project management

Staff management

Education

Degree in Property Management

Degree in Operations Management

Degree in Business Administration

Grade 12

Tools

MS Office

Advanced Excel skills

Job description

OPERATIONAL

• Ensure buildings are always compliant with statutory and legislated requirements.
• Manage risk and risk mitigation across the portfolio, including staff and end-user safety, to contain exposure to liability or insurance claims.
• Maintain and develop operational governance systems to ensure adherence to service level agreements (SLAs).
• Analyze operational expenditure and losses per building, and implement plans to rectify issues and generate savings.
• Monitor staff operational activities to ensure proper procedures are followed, including inspections of buildings, stores, and other operational tasks.
• Develop operational plans nationally in accordance with company standards, including overseeing the December vacate/ intake programme.
• Plan for new building onboarding, including staffing needs and budget planning, prior to building release.
• Provide leadership to personnel through objective setting, delegation, and communication; conduct regular meetings to inform staff of policy changes and areas for improvement.
• Direct daily operations.

PROJECT MANAGEMENT

• Plan and monitor CAPEX/OPEX and special project funds, ensuring proper expenditure and contractor adherence to scope.
• Present proposals for building improvements to maintain asset value and customer service.
• Approve all construction work by external contractors to ensure compliance with company standards.
• Participate in site meetings for refurbishment projects.
• Develop project plans and manage risks, including health and safety considerations, ensuring contractors are aware of expectations.

STRATEGIC PLANNING AND IMPLEMENTATION

• Develop departmental strategy aligned with organizational goals.
• Implement and cascade strategy within the department.

RELATIONSHIP MANAGEMENT

• Maintain relationships with internal departments, external contractors, stakeholders, and customers.

REPORTING

• Prepare reports for the CFO and other senior management as required.
• Maintain reporting procedures related to cost effectiveness and budget analysis.
• Deliver ad hoc reports as needed.

HUMAN CAPITAL AND RESOURCE MANAGEMENT

• Oversee recruitment and management of staff and resources.
• Manage recruitment of direct reports.
• Train, evaluate, and develop staff according to KPIs.
• Develop staff appraisals and ensure competency adherence.
• Forecast human capital needs aligned with company objectives.
• Motivate staff and develop retention strategies.

ASSET MANAGEMENT

• Benchmark property performance and ensure asset management efficiency.
• Ensure compliance with OSH Act.
• Manage assets properly within the building.

Fixed and Moveable Assets

• Maintain asset register accuracy and remove aged assets per protocol.

PLANNING AND BUDGETING

• Prepare and complete annual budgets, including 3-year CAPEX and OPEX plans.
• Conduct monthly forecasts.
• Control budgets and authorize payments within authority levels.

BUILDING MANAGEMENT

• Devise a three-year maintenance plan, incorporating provisions for depreciation.
• Ensure building data is current and accurate on management software.
• Propose refurbishments and oversee ongoing projects.
• Review building standards annually and ensure legal compliance.
• Conduct regular OSH inspections and ensure safety procedures, including fire drills and hygiene inspections, are followed.

RESPONSIBILITY FOR FINANCIAL RECORDS AND EXPENSE CONTROL

• Review expenditure utilization regularly and identify cost-saving opportunities.

VACATE AND INTAKE

• Plan and audit vacate and intake processes, ensuring compliance with controls, timelines, and resource planning.
• Manage damages and facilitate post-mortem reports.

RESPONSIBILITY FOR BUSINESS RELATIONSHIPS WITH VENDORS AND CONTRACTORS

• Act as liaison with external contractors and maintain productive relationships with vendors, stakeholders, and partners.

Assist with any reasonable ad hoc duties within your capabilities.

Qualifications :

• Educational background including Grade 12, Degree in Property Management, Operations Management, or Business Administration.
• Membership of relevant bodies such as SAFMA is advantageous.

Experience

• Operations Management: 8-10 years
• People Management: 5-8 years
• Project Management: 3-5 years

Knowledge

• Building codes, SANS regulations, Health and Safety regulations
• Financial and project management principles
• MS Office, advanced Excel skills

Technical Skills

• Operational management, SHEQ, OHS Act, Facilities Management, IR knowledge

Additional Information :

• Salary: Market Related
• Closing Date: 30 April 2025
• Application instructions: Visit our website or email your CV.