National Office – Board Secretariat Admin Officer

Legal Aid South Africa; Johannesburg; On-site; ZAR 15 000 - 35 000; Full time

Job summary

An established industry player is seeking a dedicated individual to provide crucial administrative support to its Board Secretariat Department. This role offers a chance to engage in meaningful work that contributes to the organization's mission of delivering quality legal services to vulnerable communities. You will be responsible for maintaining efficient record-keeping systems, coordinating Board logistics, and ensuring compliance with relevant policies. If you are passionate about supporting human rights and eager to grow in a dynamic environment, this opportunity is perfect for you.

Qualifications

• Minimum of 12 months' relevant administrative experience required.
• Good written and verbal communication skills essential.

Responsibilities

• Provide administrative support to the Board Secretariat Department.
• Maintain record-keeping and filing systems as per procedures.
• Facilitate logistics for Board meetings and ensure compliance.

Skills

Administrative Support

Record-Keeping

Communication Skills

Basic Computer Software

Education

Grade 12 Certificate

Job description

Legal Aid SA is a national public entity and a key contributor to South Africa's constitutional democracy, providing quality legal services to poor and vulnerable persons.

The organisation has a national footprint.

Legal Aid SA has been accredited as a Top Employer SA for 11 consecutive years, establishing it as a credible employer of choice.

Its culture is rooted in leadership and driven by the values and advancement of human rights.

It offers an exciting Employment Value Proposition with opportunities for development, career growth, and an inspiring workplace.

Applications are invited from persons interested in filling the above-mentioned position.

The incumbent will be appointed on a permanent basis. The position is based in Braamfontein.

POSITION PURPOSE

To provide administrative support to the Board Secretariat Department in accordance with Legal Aid SA policies, procedures, and standards.

KEY OUTPUTS

1. Efficiently and accurately maintaining the record-keeping and filing system as per standard operating procedures.
2. Assist and provide administrative support to the Board Secretariat Department.
3. Creating requisitions / purchase orders and processing payments of suppliers and Board members.
4. Coordinate and distribute reports and other documentation in support of the Board Secretariat Department.
5. Ensure that physical assets are reconciled to each individual office list on a monthly basis.
6. Maintain registers, including mail, register of interests, website, schedule of SOPs/Policies, Board Certificates-Resolutions, Board email register, etc.
7. Facilitate Board logistics, including travel arrangements, catering, transfers, accommodation, attendance registers, etc., during Committee and Board meetings.
8. Arrange meetings as required (Board Meeting Schedule).
9. Ensure compliance with relevant risk policies and procedures.
10. Assist and provide support during Committee / Board meetings.
11. Maintain the webpage for the Business Plan.
12. Maintain Board member files.
13. Asset verification.

PENETRATIONS (SKILLS, KNOWLEDGE, AND ATTRIBUTES) REQUIRED

• A recognised Grade 12 (Std 10) certificate.
• A minimum of 12 months' relevant administrative experience.
• Understanding and application of basic computer software packages.
• Good written and verbal communication skills.
• A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised.

Applications must be submitted by close of business on 11 February, quoting the reference number BS / AO / 24 / 01 / in the subject line, either:

• by email to the provided contact or
• apply online at the specified portal.

Preference will be given to candidates in terms of the Legal Aid SA Employment Equity Plan.

People with disabilities are encouraged to apply. LEGAL AID SA reserves the right not to appoint.