Monitoring And Evaluation Administrator

Findojobs South Africa; KwaZulu-Natal; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A private higher education institution in Durban is seeking a Monitoring and Evaluation Administrator to provide administrative support. The role involves preparing reports, coordinating meetings, and managing logistics for events. The ideal candidate has at least 3 years of experience in administrative roles, strong organizational skills, and proficiency in Microsoft Office. This position offers a fixed-term contract.

Qualifications

• Minimum of 3 years of experience in an administrative role, preferably in M&E or project management.
• Strong organizational and time management skills to prioritize tasks.
• Excellent written and verbal communication skills.

Responsibilities

• Prepare and collate reports, presentations, and documentation for the department.
• Coordinate and schedule meetings, preparing agendas and taking minutes.
• Assist in planning and executing events, workshops, and trainings.

Skills

Event coordination

Meeting administration

Personal assistant duties

Procurement

Data reporting

Communication skills

Tools

Microsoft Office Suite

Project management tools

Job description

Job category: Others: Education and Training

Location: Durban

Contract: Fixed Term Contract

EE position: No

Introduction

MANCOSA, a DHET registered and CHE accredited private higher education distance education provider, offering undergraduate and postgraduate business qualifications, has the following vacancy available:Monitoring and Evaluation AdministratorThe Monitoring and Evaluation Department is seeking a highly organized and detail-oriented Monitoring and Evaluation (M&E) Department Administrator to provide support in various administrative and coordination tasks. The ideal candidate should have strong skills in event coordination, meeting administration, personal assistant duties, procurement, and more.

Key Responsibilities:

· Prepare and collate reports, presentations, and other documentation for the M&E department.

· Assist in data reporting, report writing, and narrative development for various projects.

· Support in developing and maintaining weekly dashboards to track progress and performance.

· Meeting and Calendar Management- Coordinate and schedule meetings, ensuring that all relevant parties are informed and available.

· Prepare meeting agendas, take minutes, and distribute them to participants in a timely manner.

· Manage the M&E department's calendar, ensuring that events, deadlines, and meetings are accurately recorded and updated.

· Event and Training Coordination

· Assist in the planning and execution of events, workshops, and trainings for the M&E department.

· Manage logistics, including venue selection, transportation, and accommodation arrangements.

· Track training and development activities and facilitate communication between trainers and participants.

· Personal Assistant Duties

· Provide general administrative support to the M&E department, including email management, travel arrangements, and expense reporting.

· Act as the point of contact for internal and external stakeholders, providing prompt and professional assistance.

· Procurement and Inventory Management

· Oversee procurement processes and maintain inventory records for the M&E department.

· Coordinate with suppliers, vendors, and other external parties to ensure timely delivery of goods and services.

· Innovation Activity Coordination

· Assist in coordinating and tracking innovation activities within the M&E department.

· Support the team in identifying and implementing new processes, tools, and strategies to enhance efficiency and effectiveness.

Qualifications:

Experience

A minimum of 3 years of experience in an administrative role, preferably within a monitoring and evaluation, project management, or research environment.

· Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

· Excellent written and verbal communication skills.

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.

· Familiarity with project management and M&E tools and methodologies is a plus.

· Ability to work independently and as part of a team.

· Flexibility to adapt to changing priorities and requirements.