Medical Officer (FTC - Wits VIDA)

Aj Personnel; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A recruitment agency in Johannesburg is seeking an experienced clinical professional to assist in the Evaluation of LLMs study. The ideal candidate will have a medical degree and at least three years of clinical experience, with strong project management and communication skills. This role involves overseeing study operations and ensuring compliance with ethical guidelines. Applications close on 23 July.

Qualifications

• At least three years of neonatal and/or pediatric clinical experience.
• GCP Certification required.
• Experience with research and project management is advantageous.

Responsibilities

• Assist in branch activities of an AI-focused study.
• Manage and oversee the operations at different study sites.
• Ensure compliance with GCP guidelines and ethics processes.

Skills

Clinical data collection

Project management

Quality assurance

Staff management

Communication skills

Education

MBChB / MBBCh Degree

Tools

Microsoft Office

Job description

Main purpose of the job : To assist in a branch of the generative AI-focused Evaluation of LLMs study : 1.VALID (Validation of AI vs Local doctors In Diagnosis) : Collection, abstraction and quality control of multimodal clinical data (written notes, imaging, etc.

Basic facilitation of expert panel discussionsQuality control of dataLocation : VIDA - Chris Hani Baragwanath HospitalKey performance areas : 1.

Study Research ActivitiesStrategic review and management of observational studies i.e.

devising systems and processes to ensure effective and efficient study conduct in liaison with programme and organisation managementCollect, abstract and quality control clinical data as per the study requirements in accordance with Good Clinical Practice (GCP) and Standard Operating Procedures (SOP) 2.

Project ManagementPlan, implement and complete the study research activities in accordance with Good Clinical Practice and Standard Operating ProceduresOversight of the study operations at different sites in collaboration with the Project Manager, ensuring the project is scoped, planned, budgeted and executed according to protocol guidelines and relevant policies and procedures, with effective resource management and collaborationCollaborate with investigator / s and design projects in line with protocol requirementsProject planning including timelines, budgets where applicable, deliverables, dependencies and resource planningManage teams and resources required including cross-functional inputs and teams / staff to effectively drive objectives and efficiencyImplement, document and track project deliverables and milestones including all administrative requirementsCoordinate and conduct project-related training and skills assessments as well as provide site support in the case of multiple sitesOrganise and attend or lead meetings, presentations and calls as requiredDrive all regular internal and external report preparation and deliveryCollaborate and liaise effectively with colleagues and other departments towards effective and efficient project planning and deliveryIdentify areas for improvement in process flow and project management and collaborate with research leads / senior management to initiate and drive process improvements; take initiative and show ownership 3.

Quality Assurance and Regulatory OversightAssist with creating CRFs and quality assurance of study file source data, i.e.

clinical source notes and CRFsDevelop a research management plan in conjunction with PI and PM and oversee and ensure complianceEnsure ethics and consent processes are followed as per GCP guidelinesCollaborate with investigator / s on participant recruitment and retention, and contribute to community liaison strategiesDevelop and maintain project-specific SOPsMaintain the site file and review monthly in collaboration with the regulatory departmentDrive the quality assurance framework for the project and ensure research quality and processes are adequately monitoredPerform monitoring and evaluation functions by ensuring that data is collected systematically on specified and agreed-upon indicatorsTraining / escalation for corrective action for site staff based on all applicable monitoring or quality findingsLiaison with the data management to ensure high-quality data and database managementComplete and submit Ethics and Regulatory documents or reportsTrack protocol approvals, communications, certifications, translations, and all study administrative and compliance indicatorsMonitor and report critical events and protocol deviationsAppropriately escalate all relevant issues to the required and respective stakeholders 4.

Research and Academic DevelopmentSupport the development of long-term health sciences research including strategic planning and driving action plans with indicatorsPursue own research interests consistent with the overall research agenda of the organisation and in conjunction with the research leadership teamAdvise on the implementation of large multi-site research and dynamically contribute to new, relevant research questionsDesign, write, and submit or contribute to new proposalsOversee adequate and accurate filing of all study-related filesPrepare for study closure and archivingConduct some data analyses and prepare tables as requiredIn conjunction with Study Managers and respective P.I create and implement a sound Patient Retention Strategy (if required)Develop and implement required checklists e.g Inclusion and Exclusion Criteria, Randomisation Controls (where required)Ensure that donor compliance is met including procurement, timesheets and all sponsor / donor reportsProvide ad hoc support to department or functional team leads to ensure that project targets and goals are metArrange site visits in conjunction with donorsCompile and ensure review and submission of accurate, factual reports to the various stakeholders in line with relevant requirementsLiaise with government departments and attend stakeholder meetings as requiredOperational finance records and stock management of the projectLiaise with the maintenance and operations team to ensure the functionality of unit equipment and facilitiesGenerate reports including but not limited to : Participant recruitment and retention rates; tracking follow-up reports; progress reports on compliance; data management oversight reports; study deliverables reports and any reports required by investigators 5.

Customer service and Stakeholder RelationsBuild and maintain authentic, professional relationships and communicate effectively and efficiently with all internal and external stakeholders (suppliers, collaborators, researchers, donors, etc.

Train staff effectively; foster a practice of knowledge exchange and peer learningManage internal and external stakeholder expectations and communicate appropriately with initiative and solutionsMaintain a high standard of successful internal and external stakeholder relations (e.g.

negotiations, building productive relationships)Escalate issues appropriately, ensuring adequate discretion and risk management, and demonstrate integrated problem-solvingEffectively manage work processes, the team and relationships to maintain high levels of productivity 6.

Staff ManagementLead cross-functional teams to promote productivity within projectsWork with management to empower and develop teams or individuals as skills needs or deficiencies are identifiedFoster an environment that promotes talent recognition, development as well as agency and individual leadership; promote harmony, teamwork and sharing of informationMentor, coach and facilitate personal and professional staff development wherever possibleEnsure teams comply with policies, unit standards and administrative and internal communications requirements; promote company policies, strategies and valuesManage staff effectively including accountability, performance, conduct, efficient working, processes and corrective action as requiredDemonstrative effective delegation and decision-making 7.

Effective Self-Management / Performance OwnershipTake ownership and accountability for tasks & activities and demonstrate effective self-managementActively and consistently maintain high standards of professionalism in all aspects of personal presentation and deliveryApply knowledge of the organisational systems, structures, policies and procedures to achieve resultsFollow through to ensure that productivity standards are consistently and accurately maintained and provide appropriate resolution for challengesSupport and drive the organisations core valuesMaintain a positive attitude and respond openly to feedback; manage your own disruptive emotions and stressTake ownership of driving own career developmentRequired minimum education and training : MBChB / MBBCh Degree; ability to coordinate study efforts in collaboration with the Project Manager and abstract clinical information from written notes Comfort with the Microsoft Office suiteGCP CertificationRequired minimum work experience : At least three years of neonatal and / or pediatric clinical experienceMust have reporting and presentation skills as well as some staff management experienceDesirable additional education, work experience and personal abilities : Experience with research and project management will be an advantageUnderstanding of research environment, regulatory and ethics and Good Clinical Practice (GCP)Project management skills and usage of relevant toolsQuality assurance experienceAbility to liaise with external stakeholders at all levels, including students, academic collaborators and internal partnersStrong networking and relationship-building abilityAble to draft and review Standard Operating Procedures (SOP)Advanced computer literacy including basic data presentation and qualityConflict management and problem-solving abilityAttention to detail is criticalAbility to work extended hoursAbility to work with multiple conflicting deadlines and maintain productivity and high standard of outputDeadline orientatedAbility to work within the contexts of international regulatory bodiesFlexibilityCommunications and Relationships : High level of written and verbal communication level at all levels of the organisation and with external stakeholdersCompetencies Required : BaselineReliability, integrity, accountability, diversity, self-awarenessCompetencies Required : Category specificAnalytical thinking, adaptability, initiative, flexibility, leading and developing othersTO APPLY : Only if you meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CVPlease Apply Online and complete your registration via our website to enable and protect you as a candidate, and to accept the new POPIA terms and conditionsThis will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNELHowever, you may remove your profile from AJ PERSONNEL when you are no longer in the job marketPlease take note that the applicants who do not adhere to the above criteria will not be considered for the respective positionWits Health Consortium will only respond to shortlisted candidatesCandidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessfulClosing date : 23 July Note : No CV will be accepted after the closing datePlease note : WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of and subsequent amendments theretoAJ Personnel is only responsible for advertising and the response handling on behalf of their client Wits Health ConsortiumAJ Personnel does not have any salary or other information regarding the position