Medical-Executive Secretary at M&M Consulting

Purpose of the Job

Organise and coordinate office administration and procedures.

Ensure organisational effectiveness, efficiency and safety.

Responsible for developing administrative procedures, inventory control, office staff supervision and task delegation, general secretary duties to the Executives.

Job Key Responsibilities

• Manage executives' schedules, calendars and appointments.
• Organise and schedule meetings and appointments for Executives.
• Organise all travel arrangements and prepare travel claims for Executives.
• Format and prepare proposals, reports and documents for executives.
• Take and distribute minutes in meetings.
• Manage the staff responsible for catering (Tea ladies) and contract staff from third parties (cleaners).
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.
• Manage contract and price negotiations with office vendors and service providers.
• Assist with project management: Perform review and analysis of special projects and keep the management properly informed.
• Organise general catering for meetings and events.
• Manage the boardrooms including bookings, availability, equipment and catering.
• Budget management for Office Administration (Stationery, flowers, etc.).
• Participate actively in the planning and execution of company events.
• Ensure electronic filing systems are maintained and up to date.

Desired Skills

• Degree/Diploma NQF level 5.
• Office management.
• Administrative or assistant experience.