Media Payables Executive

Group M Worldwide Inc.; South Africa; Hybrid; ZAR 400,000 - 600,000; Full time

Job summary

A global media investment management group is seeking a Media Payables Executive in South Africa. The role involves matching media supplier invoices to client invoices, managing financial reconciliations, and resolving queries. The ideal candidate must have strong attention to detail, communication skills, and experience with Navision. The position offers competitive benefits and embraces a hybrid work environment.

Benefits

Competitive medical insurance

Group retirement plans

Paid time off

Employee mental health awareness days

Qualifications

• Strong communication skills required.
• Attention to detail and accuracy is crucial.
• Ability to solve problems and work within a team.

Responsibilities

• Match and process media invoices to client invoices.
• Manage supplier reconciliations and payments.
• Resolve media creditor queries.

Skills

Good communication and interpersonal skills

Attention to detail

Problem-solving ability

Team player

Self-motivated

Deadline driven

Navision skills

Computer skills: Excel, Outlook, Microsoft Teams

Tools

Navision

Excel

Outlook

Microsoft Teams

Job description

About WPP Media
WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. For more information, visit wpp.com.
WPP Media is WPP’s global media collective. In a world where media is everywhere and in everything, we bring the best platform, people, and partners together to create limitless opportunities for growth. For more information, visit wppmedia.com
WPP Media is the leading global media investment management group serving as the parent to WPP media agencies including Mindshare, EssenceMediaCom, Wavemaker, Essence and m / SIX as well as the programmatic digital media platform, Xaxis, each global operations in their own right with leading market positions.

Media Payables Executive
Aim of this position:
To accurately and efficiently match and process media supplier invoices to billed client invoices, using detailed client insertion information. To create and manage reconciliations between supplier statements and payments, effectively communicating details of differences to suppliers and working with planners, buyers and client leads to resolve queries timeously. To maintain a high standard of work as well as ICFR compliance.
• Media creditors matching and posting Ensure all supplier invoices and statements are received timeously
• Match insertions to invoiced amounts
• Liase with media department to identify correct media insertions
• Post all matched insertions with supplier invoices to Navision
• Attach all supporting documents to processed invoice in Navision
• Ensure compliance with SARS legislation ie. valid tax invoice with correct vat information included
• Media creditors reconciliations and payments Create and manage supplier reconciliations
• Ensure that payment amounts are reconciled to statement amounts
• Ensure that supplier statements are reconciled to Navision balance
• Ensure that supplier payment terms are met each month
• Manage agency commission and other deductions from payments where applicable
• Explain reconciling items in appropriate detail showing date, insertion, client name, campaign & detailed information regarding query
• Liase with media department to resolve queried amounts
• Obtain CI’s, IO’s and/or contracts to backup queried amounts
• Submit recons and documentation for sign off timeously
• Post supplier payments to Navision
• Liase with suppliers re: remittances and payment allocations
• Managing and resolving media creditors queries Build relationships with key supplier contacts
• Liase with media department to help resolve queries
• Liase with suppliers to resolve queries
• Update query tracker in order to track query resolution
• Report unresolved queries to the Financial Manager Operations
• Obtain and process credit notes or refunds from suppliers for queries
• Audit and compliance Assist with client, external and internal audit as required
• Assist with BBBEE audits as required
• Maintain high standard of work and ICFR compliance at all times

Key Skills:
• Good communication and interpersonal skills
• Good attention to detail, accuracy and problem-solving ability
• Team player
• Self-motivated & deadline driven
• Navision skills an advantage
• Computer skills: Excel, Navision, Outlook, Microsoft Teams

Reporting to:
• Daily Report: Media Payables Controller
• Direct Report: Group Financial Manager
• Indirect Report: Financial Assistant Operations and Group CFO

At WPP Media, we believe in the power of our culture and our people. It’s what elevates us to deliver exceptional experiences for both our clients and each other. In this role it will be critical to embrace

WPP & WPP Media’s shared core values:
• Be Extraordinary by Leading Collectively to Inspire transformational Creativity.
• Create an Open environment by Balancing People and Client Experiences by Cultivating Trust.
• Lead Optimistically by Championing Growth and Development to Mobilize the Enterprise.

Life at WPP Media & Benefits
Our passion for shaping the next era of media includes investing in our employees to help them do their best work, and we’re just as committed to employee growth as we are to responsible media investment. WPP Media employees can tap into the global WPP Media & WPP networks to pursue their passions, grow their networks, and learn at the cutting edge of marketing and advertising. We have a variety of employee resource groups and host frequent in-office events showcasing team wins, sharing thought leadership, and celebrating holidays and milestone events. Our benefits include competitive medical, group retirement plans, vision, and dental insurance, significant paid time off, preferential partner discounts, and employee mental health awareness days.
WPP Media is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.
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