Mascor Fuel: Administrative Assistant

Mascor; Salt Rock; On-site; ZAR 200 000 - 300 000; Full time

Job summary

An established industry player in the fuel sector is seeking an Administrative Assistant for their Salt Rock branch. This role involves overseeing administrative functions, ensuring compliance, and enhancing operational efficiency. The ideal candidate will have strong supervisory skills, a solid background in administration, and the ability to work under pressure. Join a dynamic team dedicated to providing exceptional service and operational excellence, where your contributions will be valued and impactful.

Qualifications

• 3-5 years experience in supervisory and administration in the Fuel industry.
• Strong planning and time management skills are essential.

Responsibilities

• Supervise daily sales transactions and ensure accurate documentation.
• Manage payroll, attendance, and month-end reconciliations.

Skills

Planning skills

Supervisory skills

Time management skills

Attention to detail

Microsoft 365

Education

Grade 12

Diploma in Administration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Description

Mascor is a Company consisting of franchised Fuel divisions throughout KZN and in Mpumalanga. In some areas, the fuel station also has a convenience store, take-away or mini market store offering customers a one-stop solution . We offer professional and high-quality service and customer service standards .

Mascor currently has a vacancy for an Administrative assistant at their Sasol Salt Rock branch. The ideal candidate will be responsible for overseeing and ensuring the accurate reconciliation and processing of administration functions at branch level, contributing to operational efficiency and compliance.

Responsibilities

Administration

• Supervise and ensure all daily sales transactions are captured on accounting systems within 24 hours.
• Manage document processing, ensuring timely authorization and submission for payment.
• Address queries promptly and effectively to support smooth operations.
• Monitor and ensure all supplier credit notes are received.
• Maintain loss control within 3% of non-food turnover and stock control within 3% of food turnover.
• Oversee the management of all branch stationery.
• Lead payroll and attendance management, ensuring accurate data entry into the timekeeping system.
• Direct month-end reconciliation and submission of documentation.
  
  

Financial & Operational Reconciliation

• Supervise shift balancing and reconciliation of cash, card transactions, and sales.
• Ensure accurate processing of supplier invoices within required timeframes.
• Oversee petty cash management, ensuring reconciliation and compliance.
• Monitor customer account sales, reconciling accounts with precision.
• Conduct wet stock and franchise reconciliations to maintain operational efficiency.
  
  

Requirements

REQUIREMENTS:

Qualifications

• Min: Grade 12
• Ideal: Diploma in Administration
  
  

Experience

• 3-5 years’ experience in supervisory and administration in the Fuel industry.
  
  

Legal Requirements

• Valid drivers license
  
  

KEY COMPETENCIES

• Planning skills
• Able to operate under pressure.
• Excellent skills in Microsoft 365: Outlook, Word, Excel,
• Time management skills
• Must be able to work with minimal supervision
• Competent in attention to detail
• Supervisory skills, with the ability to lead administrative processes, delegate tasks, and ensure operational efficiency at branch level
  
  

Work Level

Skilled

Job Type

Permanent

Salary

Market Related

EE Position

No

Location

Salt Rock