Marketing Production Coordinator (Administration Focus)

Communicate Recruitment; Wes-Kaap; On-site; ZAR 50,000 - 200,000; Full time

Job summary

Join a leading multi-brand marketing engine as a Marketing Operations Coordinator, where you will be at the operational helm. This role demands organizational excellence to manage partnerships, budgets, and seamless campaign executions. If you’re detail-oriented and thrive in fast-paced settings, your efforts will drive brand success!

Qualifications

• 2+ years in vendor management, purchase order systems, budget tracking.
• Proficient in advanced Excel (Pivot Tables, VLOOKUPs).
• Fluent in English communication, both written and verbal.

Responsibilities

• Own vendor relationships: onboarding, invoicing, payments.
• Track marketing budgets and ensure financial accuracy.
• Manage marketing stock and support new store openings.

Skills

Vendor negotiation skills

Administrative Mastery

Attention to detail

Problem-solving

Education

Grade 12

National Diploma in Marketing

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Brief Description:

Step into the operational heartbeat of our multi-brand marketing engine! We’re seeking a supremely organized Marketing Operations Coordinator to own the critical administrative, financial, and logistical workflows that power our campaigns. If you thrive on precision, love turning complex processes into seamless executions, and want to see your coordination skills directly impact brand success – this is your role. Expect a fast-paced setting where your administrative excellence drives real results.

RESPONSIBILITIES: Be the Operational Powerhouse:

Finance & Vendor Mastery:

Own end-to-end vendor relationships: onboarding, POs, invoicing, and payment tracking.

Command marketing budgets: Track spend, allocate GL codes, and ensure financial accuracy.

Drive cost efficiency: Source quotes and manage approval workflows.

Campaign Launch Execution:

Orchestrate seasonal rollouts: Timelines, print production, asset distribution, and cross-team collaboration.

Create launch playbooks to ensure flawless store execution and brand consistency.

Inventory & Store Enablement:

Manage marketing stock (merch, print collateral, hardware) with military precision.

Rapidly fulfil store requests with accurate delivery and real-time tracking.

Support new store openings through meticulous material coordination.

SKILLS & EXPERIENCE (NON-NEGOTIABLE):

Administrative Mastery (2+ years):

Vendor management, purchase order systems, budget tracking, or invoice processing (marketing/retail preferred).

Technical Expertise:

Advanced Microsoft Excel (Pivot Tables, VLOOKUPs, reporting) + proficiency in Word/PowerPoint.

Operational Discipline:

Exceptional attention to detail (data accuracy is mandatory).

Proven ability to manage 5+ concurrent complex projects under deadlines.

Core Competencies:

Vendor negotiation skills + fluent English communication (written/verbal).

Solution-oriented mindset with proactive problem-solving.

Education:

Grade 12 + National Diploma in Marketing