Marketing & Events Coordinator

Epsidon Technology Holdings; Gauteng; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading technology company is seeking a Marketing & Events Coordinator to manage internal and external marketing efforts. The role involves overseeing project plans, executing events, and liaising with suppliers. The ideal candidate will have a marketing diploma or degree, with 3-5 years of experience, preferably in IT. Strong organizational, project management, and interpersonal skills are essential for success in this diverse position.

Qualifications

• 3-5 years of relevant experience, preferably in the IT industry.
• Proven success in managing marketing campaigns.
• Experience in vendor marketing and planning.

Responsibilities

• Oversee and manage marketing and event activities.
• Coordinate with suppliers and manage event processes.
• Manage company events and functions, including budgeting.

Skills

Project Management

Organizational Skills

Interpersonal Skills

Problem-Solving

Decision-Making

Education

Marketing diploma or degree

Grade 12

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Main Purpose of Position

The main purpose of the Marketing & Events Coordinator is to oversee and manage all internal and external marketing efforts, providing guidance and support to the marketing and events team.

This role requires skills in team interaction, project management, goal setting, and administrative support. The coordinator must work well under pressure, demonstrate active listening, and have strong organizational skills.

This is a diverse role involving administrative tasks, project coordination, and creative work. The coordinator should operate independently and as part of a team, with good problem-solving abilities, decision-making skills, and excellent interpersonal skills.

The role also involves managing and executing events of all scales.

Responsibilities

1. Oversee and assist with project plans for marketing and event activities.
2. Manage and approve marketing plans for the company and vendors.
3. Coordinate approved marketing activities per quarterly plans.
4. Liaise with vendors, brand managers, suppliers, and the marketing team.
5. Maintain spreadsheets for marketing activities and events.
6. Manage procurement processes with suppliers for events and marketing collateral, from sourcing to delivery.
7. Ensure competitive quotes and adherence to brand guidelines.
8. Manage company events and functions, including budgeting, setup, registration, and post-event reporting.
9. Coordinate with suppliers and manage all event-related processes.
10. Book travel arrangements if necessary.
11. Support and guide marketing and events coordinators.
12. Maintain and update the vendor marketing portal and manage vendor claims and POEs.
13. Work with finance regarding quotes and invoices.
14. Maintain an updated spreadsheet of marketing activities, merchandise, and events.
15. Manage the events calendar and provide monthly reports.
16. Draft operational documents and reports.
17. Ensure compliance with contractual and company standards for payments and deposits.
18. Assist with financial processes for large events.

Requirements

• Grade 12 and a marketing diploma or degree.
• 3-5 years of relevant experience, preferably in the IT industry.
• Proven success in managing marketing campaigns.
• Experience in vendor marketing and planning.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint.
• Own vehicle and reliable transportation.

Work Environment

• Office-based, semi-formal dress code.
• Working hours from 08:00 to 17:00.
• Fluent in English, both written and verbal.
• Reliable transportation to and from work.

Note: This is a permanent position after a three-month probation period. Duties may be amended as required, and flexibility in roles is expected.