Marketing Coordinator

Marketing Coordinator required in Bedfordview, Johannesburg. As a business that prides itself on a strong company culture and giving back, we are looking for a creative, energetic, confident marketing coordinator. We're looking for someone with a creative mindset, who is extremely organized and has great interpersonal skills and a mind for business.

Duties and Responsibilities:

1. Liaise with vendors, clients, and internal stakeholders during the event planning process to ensure everything is in order and runs smoothly.
2. Maintain a working relationship with vendors, suppliers, and venues.
3. Understand the needs and requirements of different events and initiatives.
4. Plan all aspects of an event: sourcing, organizing, booking, communicating with external personnel, creating a 'stock in-and-out sheet' for every event, formulate how much alcohol needs to be brought/sent, etc.
5. Be attentive to the value of staying within budget while planning event specifications.
6. Complete OR's, issue invoices, and collect paraphernalia in a timely manner.
7. Update all Deduction Sheets continuously and send to finance on a monthly basis.
8. Sourcing of monthly event ideas, quotes on branded items, sourcing of paraphernalia and prizes, costing, and any other managerial requests should be done in an Excel format and sent through for approval.
9. Plan and carry out paraphernalia creation: costing, making and sourcing needs to be planned and carried out timeously.
10. Sourcing of alcohol for all events – ensure that the Monthly Alcohol Stock Sheet is up to date so that alcohol can be sourced and bought where needed.
11. Bar needs to be stocked continuously, especially when there are events taking place.
12. Coordinate event entertainment, including music, participants, and guest speakers.
13. Ensure brand awareness: make sure consumers/potential clients are always familiar with the products and services B-Sure offers, promote B-Sure in a positive light and distribute B-Sure branded paraphernalia.
14. BSP Show Days: Source pamphlets, gazebos, flyers, A-frames, and other paraphernalia and branded items within the required time frame.
15. Ensure that Billboards for BSP are sourced, approved, and that the artwork is installed in the correct place.
16. Plan for any internal events within B-Sure (Director's breakfast, Minute-to-win-it, Graduation, Team Building Events, Cricket Week, etc.) – prizes need to be approved, drinks may need to be served, all set up and pack will need to be ensured and stock out sheets completed.
17. Send hype emails for any internal events that are taking place within B-Sure.
18. Ensure compliance with insurance, legal, health, and safety obligations.
19. Perform final checks on the day of the event to ensure everything meets standards.
20. Anticipate and plan for possible different scenarios.
21. Proactively handle any arising issues and troubleshoot any emerging problems on the event day.
22. Liaise with Graphics (request artwork to update intranet and banners for email signatures, etc.) where necessary.
23. Liaise with Social Media (to take photos during events, promote/publicize the event, etc.) where necessary.
24. Ensure that Birthday Cards and Congratulation Cards go out on time.
25. BSG Magazine: Source/develop all information/content and save on the server in a timely manner for Graphics to access and produce.
26. Print multiple copies of the magazine and issue where applicable.
27. Develop content for Bathroom Posters, ensure all bathroom posters are put up and taken down accordingly.
28. Account for all paraphernalia during events.
29. Communicate within the Marketing Team on how to creatively and effectively advertise for each event.
30. Present event ideas and plans to Management.
31. Ensure the Storeroom is always clean, tidy, and that all paraphernalia are accounted for.
32. Update the Stock Sheet consistently.
33. Distribute stock to staff in a timely manner and ensure all employees sign for the item(s).
34. Conduct monthly pep talks for New Starters.
35. Ensure all Intranet Users have a profile picture, and update all profile pictures as necessary.
36. Update phone contacts, remove people who have left the staff base, liaise with Graphics to create the image, get approval of the image and send the message out to the staff base.
37. Perform all other assigned duties.

Requirements:

1. Minimum of 1 year experience required in a similar role, own vehicle, relevant certificates or qualifications.
2. Flexibility and Adaptability: Adapts to change, handles pressures and adjusts plans to meet changing needs.
3. Creativity: Generates new ideas, challenges the status quo, takes risks, encourages innovation, supports change and solves problems creatively.
4. Organisational Skills: Capacity to plan, organise and control own working environment and the ability to multitask.
5. Budgeting: Plans for and uses resources efficiently, always looks for ways to reduce costs, creates accurate and realistic budgets and tracks and adjusts budget.
6. Results Focused: Sets challenging goals, prioritises tasks, overcomes obstacles and accepts accountability.