Manager : Supply Chain Management

Job title: Manager: Supply Chain Management

Job Location: Gauteng, Johannesburg

Deadline: April 26, 2025

RESPONSIBILITIES:

• Ensure all CETA SCMs procurement is undertaken in compliance with all applicable legislation that governs the SCM for public entities and within approved budgets.
• Develop and maintain appropriate SCM systems, including the SCM Quality Management System covering the full SCM acquisition.
• Provide input in the planning and compilation of the SCM business unit’s annual budget aligned to the financial scorecard and support the implementation of set objectives therein.
• Ensure the effective implementation, management, monitoring of the SCM business unit’s budget, and report on any variances on a monthly basis.
• Ensure the deployment of proper financial controls to manage the business unit budget.
• Consider market research outcomes and past performance assessment results in appointing the provider.
• Report on and communicate any costs improvements and shortfalls to the CFO.
• Develop, implement, and maintain a fair, transparent, and equitable procurement and provisioning system on all acquisitions.
• Advise and support the CETA on Supply Chain Management matters and changes/updates in the applicable legislation.
• Negotiate terms to potential awardees.
• Oversee quotations specifications, evaluation, and adjudication administrative compliance processes.
• Ensure all procurement decisions are done to achieve the objectives and targets as per the CETA approved SCM strategy (BBBEE, Youth, Rural entities, SMMEs, etc.).
• Assess SCM Acquisition risk and internal control effectiveness and report such to manage risk through the CFO.
• Advise internal stakeholders and management in relation to their procurement requests.
• Ensure that all procurements requisitions are executed and issued within five days of submission to SCM.
• Ensure all goods and commodities to be acquired are of durable nature, that the samples of such have been inspected for quality and compliance to approved end-user prepared specifications.
• Ensure that all quotes’ responses are properly evaluated by a properly constituted structure consisting of an SCM official and a delegated end-user official at minimum.
• Advise internal stakeholders in relation to their unit's needs.
• Assess and recommend mitigating controls for operational risks related to SCM acquisitions.
• Ensure specifications are properly constituted.
• Ensure CETA procurement is done in accordance with SCM strategy.
• Perform any other duties as assigned by the line manager.
• Ensure compliance reporting to National Treasury and other bodies.
• Development and continuous improvement in SCM strategies, policies, processes, and procedures in line with legislation.
• Ensure ongoing risk assessment of the SCM environment and processes, identification of risks and mitigation thereof.
• Maintain up-to-date SCM acquisition operational risk registers.
• Ensure adherence to the core principles of behavior/five pillars of procurement (value for money; ethics and fair dealing; accounting and reporting; open and fair competition; and equity).
• Prepare monthly and quarterly acquisitions reports for submission to CEO, CFO, EXCO.
• Monitor changes in the regulatory environment and ensure that appropriate operational controls are implemented to address new requirements.
• Support and provide supporting documents evidence to all internal and external audit requirements.
• Ensure all SCM acquisition transaction documents are maintained and sorted both manually and electronically.
• Attend and resolve all internal and external audit queries and provide inputs into management comments to the auditor’s reports.
• Perform regular supplies performance assessments and evaluations and maintain a record of such.
• Comply with POPI in all SCM dealings.
• Preparation and approval of contract variations required at least 1.5 months before the expiry date.
• Ensure end-users are informed of contracts about to expire at least 3 months in advance.
• Review and update relevant CETA policies and procedures (business unit relevant).
• Prepare and submit to supervisor accurate, complete, and credible monthly reports as required for consolidation and tabling at monthly EXCOs.
• Ensure all work performed is backed up regularly as per ICT policies onto the CETA electronic servers.
• Attend all risk, compliance, ethics, and fraud prevention updates meetings, trainings, and workshops as scheduled by CETA.
• Contribute to the risk maturity levels at the CETA.
• Apply/implement and undertake all activities and duties in line with policies, procedures, and relevant laws and regulations applicable to the task at hand.
• Follow protocols and report suspicious activities, corrupt or fraudulent activities that one is aware of; onto the CETA whistle blowing and fraud prevention hotline.
• Ensure that all relevant CETA registers, reconciliations, and regulatory reports are compiled and submitted on time.
• Engaging with the right internal stakeholders can ensure procurement functions gain understanding of strategic issues, cost-saving goals, value-add, compliance, and organizational input moving forward.
• Build and maintain relationships with all CETA business units for the purposes of expectations management and knowledge sharing.
• Represent and participate in the organization’s committees and task teams when required.
• Ensure stakeholder inquiries are responded to within set reasonable timelines.
• Ensure SCM acquisitions 360º performance reviews.
• Ensure that all information required for statutory reporting on SCM procurement is prepared timely for consolidation and submission to relevant authorities.
• Ensure all procurements done through a tender process have an approved needs analysis and sufficient budget for such procurement. For all quotes, ensure an approved acquisition plan containing that the item is in place.
• Report the units’ monthly activities to the CFO.
• Prepare and submit quarterly SCM reports at least 3 days before the due date, to NT and DHET.
• Prepare all procurement registers for tabling at EXCO and submit same at least 3 days before the scheduled meeting.
• Ensure that all SCM staff are up to date with recent changes and attend minimum required training.
• Convene and attend meetings and present findings and business cases to relevant stakeholders when required.
• Implement timely communication on progress and challenges in achieving the tactical work plans to impact stakeholders respond to stakeholders queries as submitted by comms from the portal.
• Attend industry-related forums, conferences, and workshops to gain industry insight for the purpose of business improvement.
• Execution of day-to-day activities in accordance with the CETA values.
• Attend and address all stakeholder queries timeously and effectively.
• Build and lead an effective and cohesive team through the effective management of divisional resources.
• Execution of day-to-day activities in accordance with the CETA values and lead by example.
• Drive the implementation of talent acquisition, succession planning, development, and retention strategies for the division.
• Provide growth opportunities through staff rotations.
• Ensure the enhancement of relevant knowledge and skills through continuous coaching, mentoring, and nurturing of talent in the business unit.
• Ensure regular and effective performance review feedbacks are done.
• Provide leadership and management support to the SCM unit; to actively manage the performance of staff and address any training requirements thereof.
• Live and demonstrate exemplary behaviors driven and anchored on/by CETA values.
• Ensure that on-the-job training, learning, and development is taking place.
• Share and play an effective role in ensuring that teams assist in achieving the strategic goals and mandate of the CETA.
• Supervise, empower, coach, and mentor interns that are assigned to the business unit.
• Contribute to the financial sustainability of CETA by ensuring no wasteful and fruitless expenditures are incurred in the area of responsibility.
• Ensure that the business unit operates within the allocated operational budgets.

DESIRED SKILLS, EXPERIENCE AND COMPETENCIES:

• Matric / Grade 12 certificate.
• A Supply Chain Management / Logistics related, Finance Public Administration Degree at NQF level 7.
• A postgraduate qualification in SCM, Procurement, Logistics at NQF 8 would be an added advantage.
• Valid driver's license.
• Affiliation with an SCM professional body with recognized accreditation.

Other requirements:

• 5 - 8 years’ experience in Supply Chain Management - Operational.
• 3 years in SETA Procurement Environment would be an advantage.
• 3 – 4 years in a management role is required.
• Detailed knowledge of public sector governing supply chain like the PFMA, National Treasury Regulations, Prescripts and Notes, and all other legislation that governs the public entities environment.
• Knowledge of the Skills Development Act and other legislation governing SETAs would be an advantage.
• Market research and assessment experience is required.
• Experience in BID evaluation and/or in BID Adjudication Committee proceedings.