Management Secretary

LIFE Healthcare Group; Bloemfontein; On-site; ZAR 30 000 - 60 000; Full time

Job summary

An established industry player is seeking a Management Secretary to provide comprehensive support to the Hospital Manager and management team. This role involves managing diaries, coordinating meetings, and handling various administrative tasks to ensure smooth operations. The ideal candidate will have a strong background in secretarial work, proven proficiency in MS Office applications, and excellent interpersonal skills. Join a dynamic environment where your contributions will be valued and recognized. If you thrive in a fast-paced setting and are ready to make an impact, this opportunity is perfect for you.

Qualifications

• Minimum of 4 years secretarial experience required.
• Proven proficiency in MS Office applications is essential.

Responsibilities

• Provide comprehensive secretarial and administrative support to the Hospital Manager.
• Manage diary, travel arrangements, and coordinate meetings.

Skills

MS Word

MS Excel

MS PowerPoint

Secretarial Skills

Interpersonal Skills

Attention to Detail

Education

Secretarial Diploma

Tools

Kronos

Job description

Management Secretary - Life Hilton Private Hospital

A vacancy exists for a Management Secretary based at Life Hilton Private Hospital, reporting to Nicholas Thorne, Hospital Manager. The successful candidate will be responsible for providing comprehensive secretarial and administrative support to the Hospital Manager and management team.

Key Responsibilities

• Diary management
• Typing and formatting correspondence and documents in MS Word
• Creating and updating spreadsheets in MS Excel
• Designing and formatting presentations in MS PowerPoint
• Maintaining an efficient filing system
• Taking minutes at meetings and maintaining accurate records
• Managing travel arrangements
• Handling telephonic inquiries for managers
• Coordinating meetings and interviews
• Interfacing professionally with internal and external stakeholders
• Arranging functions and conferences
• Managing technical and staff data, reports, and correspondence
• Overseeing mail and courier services
• Managing Petty Cash
• Supporting HR functions, including recruitment, Kronos, and payroll
• Performing general administrative duties

Requirements

• Secretarial Diploma (advantageous)
• Minimum of 4 years secretarial experience
• Proven proficiency in MS Office applications
• Accuracy, speed, and attention to detail
• Good language and grammar skills
• Excellent interpersonal skills
• Ability to work under pressure and adapt to change

Competencies

• Problem-solving, analysis, and judgment
• Resilience
• Engaging diversity
• Verbal and written communication skills
• Influencing abilities
• Drive and energy
• Orientation towards excellence
• Ethical conduct
• Relationship building
• Customer responsiveness
• Organizational awareness
• Teamwork, organization, and punctuality

Applications should be sent to [e-mail] before Tuesday, May 13, 2025.

Internal applicants are encouraged to discuss their application with their line manager prior to applying. External candidates are also welcome.

Explore our vacancies, download the application form, and email it to the contact person specified in the job advertisement.

Life Healthcare is an Equal Opportunity Employer. Only shortlisted candidates will be contacted. If you do not hear from us within two weeks of the closing date, please consider your application unsuccessful.