Maintenance Admin Manager

Rohloff Group; Somerset West; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company seeking to expand its operations is looking for a work order coordinator to assist with management tasks. This role requires strong communication skills, attention to detail, and a tech-savvy approach. You will collaborate with various stakeholders to ensure efficiency and timely work order handling.

Qualifications

• Diploma or Advanced certificates required.
• Experience in QSR/Retail is preferred.
• Strong communication skills, both written and verbal.

Responsibilities

• Assist coordinators with work order management and communication.
• Support with supplier/contractor assignments and follow-ups.
• Track quotations and ensure timely approvals.

Skills

Communication

Detail-oriented

Team player

Tech-savvy

Education

Diploma or Advanced certificates

Job description

We are actively seeking exceptional talent to assist us in expanding the reach of the world's favourite fried chicken brand throughout this continent. If you're confident you have what it takes to join our Finger Lickin' Good Team, take the next step and apply now.

What Is The Job

Assist current coordinators to action and complete work orders.

What will be expected of you?

• Work Order (WO) Management
• Receive and review WOs: Accept and check SOS, Store Closure, and Diesel WOs after AC approval.
• Supplier/Contractor Assignment
• Assign and communicate WOs: Quickly allocate WOs to suppliers/contractors and inform them via WhatsApp.
• Communication & Follow-ups
• Record and manage responses: Document supplier/contractor responses and handle calls professionally.
• Monitor emails: Log comments on WOs and keep stores and ACs informed.
• System & Invoice Support
• Assist with invoices: Help suppliers/contractors load invoices and guide stores on WO closure.
• Quotations & Approvals
• Track quotations: Ensure timely approval of pending quotations.
• PO & Work Progress Monitoring
• Confirm receipt and ETA: Ensure contractors receive POs and provide ETA for work.
• Verify completion: Check work completion and confirm WO closure.

Are you qualified?

• Diploma or Advanced certificates
• QSR/Retail exposure

Do you have what it takes?

• Top-notch communicator: Nail it in writing and speaking.
• Cool under pressure: Handle urgent matters swiftly.
• Tech-savvy: Master of email and work order systems.
• Team player: Collaborate with a customer-first mindset.
• Detail-oriented: Keep WOs, invoices, and follow-ups on point.

There is a seat for you at our table. We are committed to Diversity, Equity, Inclusion, and Belonging and will make an appointment in line with these objectives.