Logistics and Admin Coordinator

Impala Terminals; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A logistics company in Johannesburg is seeking a Finance Support Administrator to aid in the expansion of its shared services. The role involves managing transport projects, reviewing financial data, and ensuring the accuracy of documentation. Candidates should have experience in cross-border logistics, strong Excel skills, and excellent communication abilities. This position demands attention to detail and organisational skills in a dynamic environment.

Qualifications

• 1+ years’ experience in transport administration and reviewing customs documents.
• Ability to work under pressure and adhere to deadlines.
• Experience in project reviews and rates management.

Responsibilities

• Support the Finance Manager in shared services expansion.
• Input transport data and review project PnL.
• Issue Settlement Proposals to vendors.

Skills

Cross border logistics experience

Reviewing customs documents

Strong MS Excel skills

Attention to detail

Organisational skills

Strong communication

Fluency in English

Tools

Navision

Navitrans

Qlikview

Job description

Overview

The Primary function of this role is to support the Finance Manager: Business Process, with the expansion of the shared services centre in Johannesburg supporting Impala’s African 3rd party freight forwarding operations.

• Input transport/FOB/Ocean Freight data into system
• Review project PnL to ensure accuracy and validity
• Review truck tracking reports & analyse cargo movements
• Settlement proposals are issued to vendors accurately and on time
• Perform quality review audits on projects completion and timeous submission to Finance for invoicing

Knowledge, Skills and Abilities

• Industry experience in cross border logistics and freight forwarding essential
• Experience with reviewing truck manifests, bills of lading, PODs and other customs documents essential
• Strong MS Excel skills essential
• Process orientated with a good attention to detail
• Highly organised with the ability to prioritise tasks in fast changing environment
• Must be able to work under pressure and adhere to aggressive deadlines
• 1+ years’ experience in transport administration, reviewing customs documents, rates management, project reviews and issuing purchase orders to vendors
• Strong communicator and fluent in English
• Strong systems knowledge (Navision, Navitrans & Qlikview)

Key Responsibilities

Transport project management

• Ensure that projects are correctly set up within the system in terms of project SOPs & Quotations
• Review truck data received from sites and upload data into system
• Ensure that sell & buy rates charged agree to quotations and authorised price lists
• Review all PODs and related documents for completeness and accuracy before invoicing
• Issue purchase Settlement Proposals (i.e. purchase orders) to vendors (transporters, warehouses etc.) once services rendered
• Upload supporting documents into online document management system
• Review of projects and submit to finance team for invoicing
• Ensure that all transport projects are correctly closed off and relevant documents are archived
• Perform quality control reviews on completed projects

Reporting Responsibilities

• Preparation of project & POD dashboards
• Preparation of other ad hoc reports and analysis as required

Key Relationships

• Operations team across region
• Regional commercial team
• Shared Services teams in South Africa

Other

• Position based in Sandton, Johannesburg