Litigation Secretary - Temp to possible perm

Manpower Group SA (Pty) Ltd; Johannesburg; On-site; ZAR 180 000 - 300 000; Full time

Job summary

An established industry player is seeking a skilled litigation secretary to join their dynamic Litigation Department. With a minimum of 5 years' experience in a reputable law firm, you will be responsible for dictaphone typing, document formatting, and managing court files. Your strong administration and organizational skills will be crucial in supporting professionals and ensuring efficient practice management. This role offers the opportunity to work closely with clients and legal professionals, making a significant impact in a fast-paced environment. If you are detail-oriented and passionate about the legal field, this position is a perfect fit for you.

Qualifications

• Minimum 5 years experience as a litigation secretary.
• Excellent knowledge of MS Word and Excel programs.

Responsibilities

• Dictaphone and copy-typing of a wide range of documents.
• Organize court files on CourtOnline and CaseLines.
• Manage debtors and liaise with clients regarding onboarding.

Skills

Litigation Experience

Administration Skills

Dictaphone Typing

Document Formatting

Client Liaison

Education

Matric

Secretarial Diploma

Legal Secretarial Diploma

Paralegal Qualification

Tools

MS Word 2010

Excel

Aderant Expert (CMS)

FileSite

CourtOnline

CaseLines

Job description

Top Law Firm has a vacancy in the Litigation Department for a litigation secretary with minimum 5 years litigation experience with a reputable Law Firm.

Responsibilities:

• Dictaphone and copy-typing of a wide range of documents
• Typing, formatting and collating of notices and pleadings
• Incorporating amendments to documents and verifying that amendments have been effected correctly
• Attend to issue pleadings, upload pleadings, sort pleadings
• Organize court files on CourtOnline and CaseLines
• Preparing resource, counsel and client files
• Opening of new matters and liaising with clients regarding the onboarding of new clients
• Strong administration and organisational skills in order to manage professionals' practices (diary management, answering telephone calls and tracking messages in the absence of the professionals)
• General office and personal administration
• Preparing pre-bills and billing memos (sending same to clients)
• Managing debtors and debt collection with the accounts department
• FICA administration: following up to ensure the FICA requirements are complete
• Liaise with clients, counsel, presiding officers, experts and other service providers when instructed to do so by Lawyers
• Assisting in preparation of tender submissions and presentations

Requirements:

• Minimum 5 years experience as a litigation secretary
• Excellent knowledge of MS Word programs (more specifically MS Word 2010 and Excel)
• Knowledge on Aderant Expert (CMS) accounting system
• Knowledge on FileSite
• Sound working knowledge of CourtOnline and CaseLines
• Experience in High Court litigation (motion proceedings)
• Secretarial diploma / legal secretarial diploma / paralegal qualification (advantageous)
• Matric essential

Please note only shortlisted candidates will be contacted.