Litigation Secretary

Manpower SA (Pty) Ltd; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A prominent law firm is seeking an experienced Litigation Secretary to provide vital administrative support in their Litigation Department. The role entails managing legal documents, financial administration, and liaising with various stakeholders. Candidates must possess a Matric certificate, advanced proficiency in MS Office, and 7-10 years of legal secretary experience. This position is pivotal in ensuring the smooth running of complex legal cases.

Qualifications

• 7-10 years of experience as a legal secretary is essential.
• Proficiency in MS Word and Excel is mandatory.
• Experience in document management systems.

Responsibilities

• Produce and manage legal documents with accuracy.
• Handle financial administration including pre-billing.
• Liaise with clients and other stakeholders effectively.

Skills

Document production

Financial administration

Stakeholder liaison

Client relationship management

Advanced MS Office proficiency

Education

Matric certificate

Legal secretarial diploma

Tools

Aderant Expert CMS

iManage DMS

Job description

Our esteemed law firm client is seeking a highly experienced Litigation Secretary to provide comprehensive administrative support to their busy Litigation Department.

Join a dynamic legal team where you'll play a crucial role in supporting litigation professionals with complex case management and administrative duties. This position offers the opportunity to work on diverse and challenging legal matters in a professional environment.

Key Responsibilities

• Document production including dictaphone and copy-typing of legal documents
• Legal document preparation - typing, formatting and collating notices and pleadings
• Document management - incorporating amendments and ensuring accuracy of revisions
• File management - preparing resource, counsel and client files to exacting standards
• Practice administration including diary management, telephone handling, and message tracking
• Financial administration - preparing pre-bills, billing memos, and client correspondence
• Debt management - managing debtors and liaising with accounts department on collections
• FICA compliance - ensuring all regulatory requirements are met and documented
• Stakeholder liaison with clients, counsel, presiding officers, experts and service providers
• General office administration and personal administrative support

Essential Requirements

• Matric certificate (non-negotiable)
• 7-10 years experience as a legal secretary (essential)
• Advanced MS Office proficiency - particularly MS Word and Excel
• Aderant Expert CMS system knowledge required
• iManage document management system experience

Preferred Qualifications

• Secretarial diploma, legal secretarial diploma, or paralegal qualification
• Standard Bank MyRoof system knowledge (advantageous)

Core Competencies

• Exceptional organizational skills with strong attention to detail
• Outstanding communication abilities - both verbal and written
• Professional discretion and ability to maintain strict confidentiality
• Multi-tasking expertise with excellent time management skills
• Proactive approach with strong initiative and problem-solving abilities
• Pressure management - ability to thrive in high-pressure environments
• Client relationship excellence with strong interpersonal skills
• Reliability and punctuality with demonstrated honesty and integrity
• Collaborative mindset with team-oriented approach

Please note only shortlisted candidates will be contacted.