Litigation Secretary

University of Fort Hare; Cape Town; On-site; ZAR 400 000 - 450 000; Full time

Job summary

A prestigious law firm is seeking a highly experienced Litigation Secretary to provide comprehensive administrative support to their busy Litigation Department. Applicants must have 7-10 years of experience as a legal secretary, a matric certificate, and advanced proficiency in MS Office, particularly Word and Excel. This role offers the chance to work on diverse legal matters in a dynamic environment.

Qualifications

• 7-10 years experience as a legal secretary is essential.
• Advanced proficiency in MS Word and Excel is required.
• Knowledge of the Aderant Expert CMS system is necessary.

Responsibilities

• Provide comprehensive administrative support to the Litigation Department.
• Manage document production including dictaphone typing.
• Prepare and manage legal documents and filings for cases.

Skills

Document production

Legal document preparation

Document management

Practice administration

Financial administration

Debt management

FICA compliance

Stakeholder liaison

General office administration

Education

Matric certificate

Secretarial diploma or legal qualification

Tools

MS Office

Aderant Expert CMS

iManage document management

Job description

R 400000 - R 450000 Annually Cost To Company

Our esteemed law firm client is seeking a highly experienced Litigation Secretary to provide comprehensive administrative support to their busy Litigation Department.

Join a dynamic legal team where you'll play a crucial role in supporting litigation professionals with complex case management and administrative duties. This position offers the opportunity to work on diverse and challenging legal matters in a professional environment.

Key Responsibilities

• Document production including dictaphone and copy-typing of legal documents
• Legal document preparation - typing, formatting and collating notices and pleadings
• Document management - incorporating amendments and ensuring accuracy of revisions
• File management - preparing resource, counsel and client files to exacting standards
• Practice administration including diary management, telephone handling, and message tracking
• Financial administration - preparing pre-bills, billing memos, and client correspondence
• Debt management - managing debtors and liaising with accounts department on collections
• FICA compliance - ensuring all regulatory requirements are met and documented
• Stakeholder liaison with clients, counsel, presiding officers, experts and service providers
• General office administration and personal administrative support
• Matric certificate (non-negotiable)
• 7-10 years experience as a legal secretary (essential)
• Advanced MS Office proficiency - particularly MS Word and Excel
• Aderant Expert CMS system knowledge required

Preferred Qualifications

• Standard Bank MyRoof system knowledge (advantageous)

Core Competencies

• Exceptional organizational skills with strong attention to detail
• Outstanding communication abilities - both verbal and written
• Professional discretion and ability to maintain strict confidentiality
• Multi-tasking expertise with excellent time management skills
• Proactive approach with strong initiative and problem-solving abilities
• Pressure management - ability to thrive in high-pressure environments
• Client relationship excellence with strong interpersonal skills
• Reliability and punctuality with demonstrated honesty and integrity
• Collaborative mindset with team-oriented approach

Key Responsibilities

• Document production including dictaphone and copy-typing of legal documents
• Legal document preparation - typing, formatting and collating notices and pleadings
• Document management - incorporating amendments and ensuring accuracy of revisions
• File management - preparing resource, counsel and client files to exacting standards
• Practice administration including diary management, telephone handling, and message tracking
• Financial administration - preparing pre-bills, billing memos, and client correspondence
• Debt management - managing debtors and liaising with accounts department on collections
• FICA compliance - ensuring all regulatory requirements are met and documented
• Stakeholder liaison with clients, counsel, presiding officers, experts and service providers
• General office administration and personal administrative support

Essential Requirements

• Matric certificate (non-negotiable)
• 7-10 years experience as a legal secretary (essential)
• Advanced MS Office proficiency - particularly MS Word and Excel
• Aderant Expert CMS system knowledge required
• iManage document management system experience

Preferred Qualifications

• Secretarial diploma, legal secretarial diploma, or paralegal qualification
• Standard Bank MyRoof system knowledge (advantageous)

Core Competencies

• Exceptional organizational skills with strong attention to detail
• Outstanding communication abilities - both verbal and written
• Professional discretion and ability to maintain strict confidentiality
• Multi-tasking expertise with excellent time management skills
• Proactive approach with strong initiative and problem-solving abilities
• Pressure management - ability to thrive in high-pressure environments
• Client relationship excellence with strong interpersonal skills
• Reliability and punctuality with demonstrated honesty and integrity
• Collaborative mindset with team-oriented approach

Please note only shortlisted candidates will be contacted