Legal Secretary (With Conveyancing Experience)

Bright Search Recruitment (Pty) Ltd; Gauteng; On-site; ZAR 30 000 - 60 000; Full time

Job summary

An established industry player is seeking a meticulous legal assistant to manage document preparation and client communication for property transactions. This role involves drafting legal documents, liaising with clients and estate agents, and ensuring compliance with legal standards. The ideal candidate will have strong organizational skills, a keen eye for detail, and a passion for providing exceptional client service. Join a dynamic team where your contributions will directly impact the success of property transactions and client satisfaction. If you thrive in a fast-paced environment and are eager to grow in the legal field, this opportunity is perfect for you.

Qualifications

• Experience in drafting legal documents and managing client communications.
• Strong organizational skills for maintaining legal files and records.

Responsibilities

• Draft and prepare legal documents for property transactions.
• Communicate with clients and third parties to facilitate transactions.

Skills

Document Preparation

Client Communication

Legal Research

File Management

Financial Statement Preparation

Education

Diploma in Legal Studies

Bachelor's Degree in Law

Tools

Document Management Software

Legal Research Tools

Job description

Document Preparation and Management : Drafting and preparing legal documents such as sale agreements, transfer documents, bond documents, and title deeds. Preparing client letters, emails, and communication on behalf of the conveyancer. Ensuring all documents are accurate, signed, and properly filed.

Client Liaison : Communicating with clients, estate agents, and third parties (like banks) to gather necessary information and update on the progress of transactions. Managing client appointments and scheduling consultations. Answering queries related to the conveyancing process and providing basic information.

Managing Legal Files : Organizing and maintaining legal files, both paper and electronic, ensuring they are easily accessible and compliant with legal standards. Updating property files and records to ensure accuracy during the transaction process.

Coordinating Property Transactions : Assisting with the transfer of ownership of property, including ensuring compliance with legal and regulatory requirements. Liaising with local authorities to ensure proper registration of property documents. Ensuring all financial matters, such as the payment of deposits or transfer duties, are processed and documented.

Preparing Financial Statements : Preparing settlement statements and assisting with the disbursement of funds between clients, banks, and other parties. Managing trust accounts and ensuring funds are transferred according to regulations.

Legal Research : Conducting basic legal research, such as checking land registries or researching property titles and deeds. Assisting with checking for any encumbrances or restrictions on a property title.

General Office Administration : Managing office supplies, scheduling meetings, and ensuring the conveyancer's calendar is organized. Filing, managing phone calls, and maintaining effective communication between clients and the legal team.