Legal Secretary - Litigation Practice Group

Top Tier Reps LLC; Milnerton; Hybrid; USD 76 000 - 108 000; Full time

Job summary

A prestigious firm is looking for a seasoned Legal Secretary to provide high-level litigation support in a dynamic environment. This hybrid role demands a polished professional with over 8 years of experience in a law firm, particularly within a large or Big Law setting. You will play a crucial role in maintaining effective workflows, managing documentation, and ensuring compliance with court standards. Join a high-performing team that values exceptional client service and offers a flexible work schedule, competitive salary, and comprehensive benefits. This is your chance to make a significant impact in a fast-paced legal landscape.

Benefits

Medical, Dental, and Vision Insurance

401(k) Plan with Firm Contribution

Generous Paid Time Off (PTO)

Parental Leave

Professional Development Opportunities

Tuition Assistance

Hybrid Work Schedule

Qualifications

• 8+ years of litigation experience in a law firm environment, ideally in Big Law.
• Advanced understanding of State and Federal court systems and e-filing procedures.

Responsibilities

• Draft, edit, and proofread litigation documents such as pleadings and motions.
• Manage billing tasks, including time entry and expense reporting.
• Coordinate court filings and support discovery processes.

Skills

Litigation Experience

E-filing Procedures

Document Formatting

Organizational Skills

Communication Skills

Multitasking Abilities

Education

Associate’s or Bachelor’s Degree

Tools

Intapp Time

Chrome River

iManage

Microsoft Office

Job description

Our client, a prestigious Am Law 100 firm, is seeking an experienced Legal Secretary (Client Service Specialist) to provide high-level administrative and litigation support at their Century City office. This hybrid role requires a polished professional with at least 8 years of litigation experience in a law firm environment, ideally within a large or Big Law firm setting.

This is a critical support role within the Litigation Practice Group, offering the opportunity to contribute to a high-performing team and deliver exceptional client service in a fast-paced legal environment.

Key Responsibilities:

• Maintain a consistent in-office presence to support collaboration, cross-training, and effective workflow.
• Serve as a key liaison for client communications, meeting coordination, and attorney support.
• Draft, edit, and proofread litigation documents such as pleadings, motions, subpoenas, discovery, and correspondence.
• Ensure all documentation complies with court rules and firm standards.
• Manage billing and administrative tasks, including time entry, expense reporting, new matter openings, and document preparation.
• Organize and maintain physical and electronic case files; track court deadlines and manage calendar updates.
• Coordinate court filings (State and Federal) and apply subject matter expertise in litigation protocols.
• Support discovery and e-Discovery processes, including document review and vendor coordination.
• Arrange travel, manage schedules, and provide deadline tracking support.
• Work overtime as needed based on case volume and client demands.

Required Skills & Qualifications:

• 8+ years of litigation legal secretary experience in a law firm setting (Big Law preferred).
• Advanced understanding of State and Federal court systems and e-filing procedures.
• Proficiency in Intapp Time, Chrome River, iManage, and Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Skilled in legal document formatting, grammar, and compliance with firm and court standards.
• Strong organizational, communication, and multitasking abilities in a high-volume environment.
• Team-oriented mindset with a professional, client-service approach.
• Associate’s or Bachelor’s degree preferred.
• Notary certification is a plus.

Salary & Benefits:

• Base Salary: $76,000 – $108,000 (commensurate with experience)
• Overtime Pay for hours worked beyond the standard schedule
• Annual Bonus eligibility based on performance
• Medical, Dental, and Vision Insurance
• 401(k) Plan with firm contribution
• Generous Paid Time Off (PTO) and firm holidays
• Parental Leave and family support resources
• Professional Development opportunities and tuition assistance
• Hybrid Work Schedule supporting flexibility and collaboration