Legal Secretary – RKLS

Armstrong Appointments; Richards Bay; On-site; ZAR 25 000 - 45 000; Full time

Job summary

An established industry player is seeking a skilled legal secretary to support their team in Richards Bay. This role involves maintaining legal files, assisting in document preparation, and ensuring compliance with legal standards. The ideal candidate will have a solid understanding of employment law and experience in a law firm environment. Join a dynamic team where your organizational skills and legal knowledge will contribute to the smooth operation of legal services. If you are detail-oriented and passionate about legal administration, this opportunity is perfect for you.

Qualifications

• 3-5 years experience as a legal secretary in a law firm.
• Thorough knowledge of employment law and legal procedures.

Responsibilities

• Maintain legal files and assist in legal administration.
• Prepare and process legal documents and ensure compliance with FICA.

Skills

Employment Law Knowledge

Legal Administration

Client Liaison

Document Management

Time Management

Education

Grade 12

Tools

CMS / Adarant

Microsoft Office Suite

Billback

Job description

Main job function

• Maintain Partner(s) and/or Professionals’ diary including the coordinating and liaising with relevant parties with regards to meetings and to prepare all documentation for appointments and travel
• Filing, organizing, and maintaining documents, case files and law libraries
• Opening and closing of legal files in accordance with the firm’s policies and procedures
• Organise and maintain legal files in accordance with the firm’s policies and procedures
• Assist in handling legal administration requirements
• Assist in the preparation and processing of legal documents
• Print all correspondence, pleadings and documents and file same in physical/ hard copy files
• Ensure documents dispatched are accurate
• Liaise with messenger/ driver
• General office administration and management
• Dictation typing
• Thorough knowledge, understanding and experience in employment law.
• Follow up with clients regarding payments and keep a log of all client contact.
• Compile and submit weekly outstanding reports (payments from client and report to accounts department once a week)
• Ensure compliance with FICA
• Complete time sheets and capture time on CMS/Adarant.
• Keeping track of attorney time records and billing
• Monthly invoicing in accordance with Firm’s policies and procedures.

Qualifications

• Grade 12

Criteria

• Minimum of 3-5 years’ experience as a legal secretary within a law firm
• Knowledge of CMS / Adarant
• Knowledge of Microsoft Office Suite
• Knowledge of Billback
• Knowledge of basic numeracy and literacy skills
• Knowledge of administrative and clerical procedures and systems
• Knowledge of FICA

A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.