Legal Secretary

Bright Search Recruitment (Pty) Ltd; Johannesburg; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading recruitment agency is seeking an experienced Legal Secretary in Johannesburg. The role involves preparing legal documents, managing attorney schedules, and conducting legal research. Ideal candidates will have strong organizational skills, excellent typing proficiency, and relevant legal qualifications.

Qualifications

• Minimum 3 years experience as a legal secretary or similar role.
• Experience in litigation and familiarity with court procedures preferred.
• Legal Secretary Certificate/Diploma preferred.

Responsibilities

• Prepare and format legal documents such as contracts and pleadings.
• Manage attorney calendars and schedule meetings or court dates.
• Conduct basic legal research and summarize findings.

Skills

Excellent typing skills

Proficiency in MS Office

Strong written and verbal communication

Exceptional organizational abilities

High attention to detail

Ability to maintain confidentiality

Education

Matric / Grade 12

Legal Secretary or Paralegal diploma

Job description

Key Responsibilities : Prepare and format legal documents such as contracts, pleadings, briefs, and affidavits.File legal documents with courts and government agencies, both electronically and physically.Manage attorneys calendars, including scheduling meetings, hearings, and court dates.Handle incoming calls, emails, and correspondence on behalf of attorneys.Maintain and organize physical and electronic filing systems for legal documents and case files.Conduct basic legal research and summarize findings when required.Transcribe dictations and audio recordings.Ensure all documents adhere to legal formatting standards.Liaise with clients, court officials, and external stakeholders professionally.Track billable hours and assist with timekeeping and client billing.Provide general administrative support such as copying, scanning, and office supply ordering.Qualifications & Skills : Education : Matric / Grade 12 (required)Legal Secretary or Paralegal diploma / certificate (preferred)Additional training in legal studies or administration is an advantage.Legal Secretary Certificate / Diploma Preferred (from institutions such as Damelin, Boston City Campus, Oxbridge Academy, etc.

Experience : A minimum of 3 years of experience as a legal secretary or in a similar administrative role within a law firm or legal department.Experience with litigation, conveyancing, family law, or other legal specializations (depending on the firm).Direct experience with litigation matters drafting pleadings, managing court filings, preparing trial bundles, etc.Familiarity with High Court and Magistrates Court procedures.Skills : Excellent typing skills (typically 60+ WPM).Proficiency in MS Office (Word, Excel, Outlook), and legal case management software.Strong written and verbal communication.Exceptional organizational and time management abilities.High attention to detail and accuracy.Ability to maintain confidentiality and handle sensitive information.