Legal Secretary

Bright Placements; Gauteng; On-site; ZAR 180,000 - 300,000; Full time

Job summary

A reputable law firm is seeking a dedicated Legal Secretary to provide high-level administrative support. The ideal candidate must possess excellent typing skills, proficiency in legal software, and a strong attention to detail. Responsibilities include document preparation, managing court filings, and ensuring compliance with legal standards. A minimum of 3 years' experience is required, along with relevant qualifications, to thrive in this fast-paced environment.

Qualifications

• Minimum of 3 years' experience as a legal secretary.
• Familiarity with court procedures, especially High Court and Magistrates Court.
• Additional training in legal studies or administration is an advantage.

Responsibilities

• Prepare and format legal documents such as contracts and pleadings.
• Manage attorneys' calendars and assist with court filings.
• Conduct basic legal research and summarize findings.

Skills

Excellent typing skills

Proficiency in MS Office

Strong written and verbal communication

Organizational abilities

Attention to detail

Education

Matric / Grade 12

Legal Secretary or Paralegal diploma

Tools

Legal case management software

Job description

Our client is seeking a highly organized and detail-oriented Legal Secretary to join their dynamic team at a reputable law firm.

This is an excellent opportunity for a proactive professional who thrives in a fast-paced, deadline-driven environment and is dedicated to providing high-level administrative support to attorneys and legal executives.

Key Responsibilities : Prepare and format legal documents such as contracts, pleadings, briefs, and affidavits.

File legal documents with courts and government agencies, both electronically and physically.

Manage attorneys calendars, including scheduling meetings, hearings, and court dates.

Handle incoming calls, emails, and correspondence on behalf of attorneys.

Maintain and organize physical and electronic filing systems for legal documents and case files.

Conduct basic legal research and summarize findings when required.

Transcribe dictations and audio recordings.

Ensure all documents adhere to legal formatting standards.

Liaise with clients, court officials, and external stakeholders professionally.

Track billable hours and assist with timekeeping and client billing.

Provide general administrative support such as copying, scanning, and office supply ordering.

Qualifications & Skills : Education : Matric / Grade 12 (required) Legal Secretary or Paralegal diploma / certificate (preferred) Additional training in legal studies or administration is an advantage.

Legal Secretary Certificate / Diploma Preferred (from institutions such as Damelin, Boston City Campus, Oxbridge Academy, etc.)

Experience : A minimum of 3 years of experience as a legal secretary or in a similar administrative role within a law firm or legal department.

Experience with litigation, conveyancing, family law, or other legal specializations (depending on the firm).

Direct experience with litigation matters drafting pleadings, managing court filings, preparing trial bundles, etc.

Familiarity with High Court and Magistrates Court procedures.

Skills : Excellent typing skills (typically 60 WPM).

Proficiency in MS Office (Word, Excel, Outlook), and legal case management software.

Strong written and verbal communication.

Exceptional organizational and time management abilities.

High attention to detail and accuracy.

Ability to maintain confidentiality and handle sensitive information.