Legal PA to Chairman

Progressive International - Global Recruitment #miningjobs #engineeringjobs #Remotejobs #financejobs; Durban; On-site; ZAR 250 000 - 450 000; Full time

Job summary

An established industry player is looking for a highly skilled Legal Personal Assistant to provide exceptional administrative and legal support to the Chairman and Legal Department. This role demands a high level of discretion, efficiency, and strong organizational skills to manage legal documentation, scheduling, and confidential matters. The ideal candidate will thrive in a fast-paced environment, ensuring the confidentiality and security of sensitive documents while maintaining a professional demeanor. If you are detail-oriented and possess excellent linguistic skills, this opportunity is perfect for you to make a significant impact in a dynamic legal team.

Qualifications

• Minimum Matric required, with a preference for a degree in Legal Studies or Administration.
• Previous experience in a legal department or law firm is essential.

Responsibilities

• Provide high-level administrative support to the Chairman and Legal Department.
• Draft and prepare legal documents while ensuring confidentiality.

Skills

Legal understanding

Executive office support

Commercial contracts editing

Administration

Attention to detail

Education

Matric / Grade 12 or equivalent

Relevant Degree, Certificate or Diploma in Legal Studies

Tools

Microsoft Office

Job description

About The Role

We are seeking a highly skilled and experienced Legal Personal Assistant to provide high-level administrative and legal support to the Chairman and the Legal Department. This role requires discretion, efficiency, and strong organizational skills to manage legal documentation, scheduling, and confidential matters with professionalism.

Qualifications & Experience

1. Minimum Requirement: Matric / Grade 12 or equivalent
2. Preferred: Relevant Degree, Certificate or Diploma in Legal Studies, Administration, or a related field
3. Experience & Requirements:
4. Previous experience in a legal department within a large corporation or a top-tier law firm.
5. Excellent linguistic skills with strong attention to detail.
6. Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
7. Ability to work in a fast-paced environment with long hours at times.

Key Responsibilities

1. Provide comprehensive administrative and secretarial support to the Chairman.
2. Ensure the confidentiality and security of all sensitive documents and correspondence.
3. Act as the first point of contact for the department—screening calls, greeting visitors, and handling inquiries professionally.
4. Manage complex diaries, schedule meetings, and arrange conference/meeting rooms.
5. Draft, format, and prepare legal documents, including NDAs, agreements, and initial contract drafts.
6. Maintain and organize legal records, case files, bid/tender documentation, and the Legal Tracker system.
7. Coordinate and book national and international travel arrangements for the legal team.
8. Assist with board and committee planning, including compiling and distributing board packs.
9. Liaise with external legal service providers and manage invoicing to ensure timely payments.

Desired Skills

1. Legal understanding
2. Executive office support
3. Commercial contracts editing
4. Administration